Procurement & Document Control Administrator at Seriti

Key responsibilities include:

Procurement Planning

• Collaborate with departments to identify procurement needs and timelines.
• Develop and maintain procurement plans aligned to project and business requirements.

Sourcing and Tendering

• Prepare and issue Requests for Quotation (RFQs), Requests for Proposals (RFPs), and tenders.
• Engage with suppliers to obtain quotations in line with specifications and timelines.
• Evaluate bids based on price, quality, delivery, and compliance.

Contracting and Compliance

• Draft and negotiate procurement contracts aligned to company templates and Delegation of Authority (DoA).
• Ensure compliance with Seriti Green’s procurement policies, ESG commitments, and applicable legislation.

Supplier Management

• Identify, register, and evaluate suppliers.
• Maintain an up-to-date supplier database.
• Build strong supplier relationships and manage performance.
• Resolve issues in collaboration with project and finance teams.

 Purchase Order Management

• Issue and track purchase orders from request to payment.
• Collaborate with Finance to verify invoices and ensure timeous payments.

Document Control

• Manage creation, storage, retrieval, and distribution of procurement documents.
• Ensure version control and secure access protocols.
• Maintain retention, archiving, and disposal processes in line with policy.
• Support employees with training and guidance on document management systems.

Administration & Support

• Assist with monthly and quarterly procurement reports for internal review.
• Take accurate minutes in procurement meetings and track action items.
• Assist in the preparation of procurement-related reports and presentations.
• Maintain accurate procurement records, contracts, and supplier documentation.
• Support internal audits and risk mitigation efforts.

Education & Experience

• Diploma or Degree in Supply Chain Management, Procurement, or related field.
• Minimum 3–5 years’ experience in a procurement or supply chain role.
• Prior experience in renewable energy, construction, or engineering sector preferred.
• Strong Excel skills and proficiency in Microsoft Word, Outlook, and SharePoint.
• Experience using procurement systems (e.g., Lexis Nexis, Oracle) advantageous