Procurement Officer at Africa Health Research Institute (AHRI)

Overview of Duties

Procurement Administration;

• Demonstrates a working understanding of policies, procedures and systems in place at AHRI, and applies them as appropriate in their current role.
• Responsible for providing cost effective sourcing solutions that ensure product quality, specification and to ensure that cost savings are achieved.
• Request quotes from suppliers on behalf of users.
• Compares quotes from prospective suppliers and evaluates the quality and suitability of suppliers. Investigate alternatives where necessary.
• Provide appropriate purchasing support to internal and external customers.
• Update various procurement reports/processes such as outstanding purchase orders or maintenance of supplier database, as requested by the line manager.
• Ensures that the order complies with the user’s specifications.
• comply with order specifications.
• Facilitate the approval of orders by the cost centre owner.
• Capture orders on the SAP / ERP system.
• Expediting and follow up on overdue orders with suppliers and keeps the user informed on progress.
• Performs buyer functions and issue purchase orders to suppliers whenever the buyer is on leave.
• Assist requestors with capturing/completion of imports and exports documents.

Financial Administration

• Demonstrates a good working knowledge and understanding of the use of SAP in their daily activities.
• Prepare and capture data on the ERP system as requested by line manager.
• Ensure that invoices/delivery notes are forwarded to finance daily for payment.
• Supports Finance with request for invoices where invoices are not presented on delivery where required.
• Assist with cost centre delegation of authority authorisation form when necessary.

General Administration;

• Administration and capturing of procurement data.
• Provide relevant information/reports to auditors as requested.
• Data collection of supplier documents and submit to the buyer for checking.
• Perform other related administrative services as required by line manager.

Requirements

Minimum Qualifications;

• 3 years National Diploma or Degree in Supply Chain /Purchasing or similar in a related field.

Minimum Experience;

• 3 years or more experience in procurement administration.
• Experience in international procurement and logistics.
• Microsoft Excel, Word to skills/experience required.
• ERP experience.

Skills Required;

• Good verbal and written communication skills in English.
• Accuracy and precision.
• High computer literacy.
• Report writing.