Procurement Specialist at Pernod Ricard

Key Duties and Responsibilities

• Execute RFQ’s for category
• Execute order processing (order placement and GRN where required) within JDE
• Collate all necessary category analytics where required
• Analyze spend and user specific requirements
• Conduct market research to assess market dynamics related to the category/ies
• Support and localize sourcing strategy execution
• Ensure readiness across all countries for strategy execution with Category Manager
• Escalate where necessary supplier performance issues
• Support collaborative optimization activities where applicable
• Handle second level escalations with suppliers/internal stakeholders to resolve performance issues
• Collaborate with supplier and internal stakeholders to ensure smooth implementation of Category Managers sourcing outputs / agreements
• Ensure suppliers are correctly enabled through ERP
• Ensure contractual terms & conditions are effectively “operationalized”, identify and track benefits, while developing strategies for negotiation, risk and innovation together with stakeholders
• He/she supports the Category Manager when sharing best practices and support to stakeholders
• Maintain database of contracts and approved suppliers.
• Supplier identification, selection and Relationship Management – outside of Global contracts with Category Manager

Reporting:

• Support the development and implementation of Monthly Reports – led by Category Manager
• Ensure all databases are updated on sourcing activities and status’
• Maintain and report on Purchase Orders created within Category.

Negotiation with Suppliers

• Support where required the execution of negotiation strategy aligned and execute with internal stakeholders – Category Manager / Procurement HOD to lead the process.
• Suppliers briefed in accordance with Technical Specifications and requirements from business.
• Support commercial negotiations with suppliers to ensure best fit for purpose items are contracted in line with Commercial scope and specifications.
• Record all negotiations outcome and share in monthly reporting

Evaluate, categorize, and select Preferred Suppliers

• Conduct Supplier Vetting annually and as new Suppliers are added
• Compile a preferred supplier database per Category per region which is updated annually
• Put NDAs in place for all suppliers – sourcing activity led
• Put SLAs in place for all suppliers – sourcing activity led
• Supplier and contract Relationship Management, record keeping of all engagements

Supporting documentation

• All Supporting documentation created and maintained
• Regional guidelines and processes filed centrally
• Build and maintain effective Relationships with all stakeholders

Liaise with external suppliers

• Effective relationship management with various suppliers
• Suppliers understand minimum quality standards and standardized specifications required
• Suppliers understand Pernod Ricard expectations
• Continually updated on new products entering the market – list updated and communicated to internal stakeholders
• Communication of procurement policies and source to pay training of external suppliers.

Communication and interaction with all stakeholders

• Professional communication, behavior and actions result in credibility, trust and respect with all work partners

Qualifications and Experience:

• Relevant 3-year B Degree tertiary qualification (or similar)
• At least 2 years’ experience in a procurement environment with a proven history of managing suppliers
• Procurement and tender experience is essential
• Minimum beginners excel skills
• A proven track record of influencing key internal and external stakeholders
• Experience in the FMCG industry will be an advantage.