Procurement Team Leader at MiWay Insurance Limited

What will you do?

• The Procurement Team Leader is a hands-on supervisory role responsible for managing the daily operational activities of the procurement function within our fast-paced short-term insurance environment.
• This role ensures the team executes strategic sourcing plans, maintains vendor compliance, manages contract administration, and supports cost optimization initiatives.
• The successful candidate will guide and mentor junior team members, ensuring high standards of execution and adherence to all procurement policies and regulatory requirements.

Minimum Requirments: 

Qualifications

• Diploma in Procurement, Supply Chain, Finance, or Business Administration or related field (essential).
• Relevant professional certification (e.g., CIPS, CIMA) advantageous. 

Experience

• Minimum 4-8 years’ experience in procurement and supply chain, with at least 2 years in a supervisory role.
• Experience within financial services or insurance environment preferred.
• Proven experience in vendor governance, contract management, and cost optimization.
• Practical experience in contract administration, strategic sourcing execution, and vendor governance. Exposure to procurement tools and ERP systems (e.g., Searchlight, JDE, Oracle, SAP, Coupa).

Key Responsibilities:

Procurement Operations & Team Leadership

• Supervise the day-to-day workflow of the procurement team, allocating tasks and ensuring timely execution of all procurement processes (vendor onboarding, RFx, rate administration, compliance checks).
• Provide first-line mentorship, guidance, and coaching to team members.
• Manage operational relationships with key internal stakeholders (Claims, Underwriting, IT, Legal) to facilitate procurement needs.

Contract & Vendor Administration

• Business Contract Management: Oversee and manage the contract filing process, ensuring all documents (MSA, NDAs, Service Agreements) are accurately recorded and easily accessible.
• Re-Contracting: Support the re-contracting process for critical services, particularly in IT, by coordinating with legal and business owners.
• Vendor Engagement: Coordinate vendor correspondence and manage the approval process for independent contractors.

Sourcing and Rate Administration Support

• RFx Coordination: Lead the coordination and administrative steps for RFI, RFP, and RFQ processes, ensuring strict compliance with internal RFx policies.
• Rate Administration: Maintain continuous interaction with relevant stakeholders to ensure sourcing aligns with MSA agreements and support rate negotiation efforts.
• Cost-Saving Initiatives: Actively participate in and support identified cost-saving initiatives and track performance against targets.

Compliance and B-BBEE Administration

• Vendor Onboarding: Ensure all necessary documentation is collected and verified to onboard vendors in strict accordance with the company’s sourcing policy.
• B-BBEE: Manage the accurate recording, frequent updating, and filing of vendors’ B-BBEE information to ensure compliance with transformation targets.
• Policy Adherence: Ensure the team adheres to all internal procurement policies, regulatory guidelines, and audit requirements

What will make you successful in this role?

Key Deliverables

• Effective supervision and high-quality execution of team tasks, as measured by turnaround times and accuracy.
• 100% adherence to contract filing standards and timely initiation of contract renewal cycles
• Timely and compliant onboarding of all new vendors, with complete documentation.
• Accurate and current B-BBEE records for all active vendors.
• Reporting and stakeholder engagement.
• Quantifiable contribution to annualized cost savings targets through effective sourcing and negotiation support.

Competencies

• Operational leadership and people supervision.
• Strong organizational and administrative skills.
• Excellent negotiation and communication skills (written and verbal)
• Sound understanding of regulatory and compliance landscapes in South African procurement.
• Detail-oriented and data-driven approach to problem-solving.
• Proficient in MS Office suite and procurement-specific tools.