Product Supply Specialist at Pernod Ricard

Stock available in the primary warehouses and fulfilment of direct customer orders from BO’s
Manage import process

• Ensures the replenishment plan received from Planning Team is clear, understood and correctly delegated amongst the team to be actioned
• Collaboratively reviews demand plan with both Product Supply, Logistics and Planning Managers.
• Indent orders placed with overseas suppliers as per the forecast within agreed timeframes
• Ensure containers are efficiently configured to realise economies of scale
• Ensure that products reach the correct destination
• JDE updated and matches indent report and Connect
• Accurate and timely clearing instructions and documentation provided to freight clearing company/agent.
• Indents accurately costed and receipted on the system after arrival
• Oversees invoices matched to the costing.
• Manage the local production collection and delivery process
• Order and manage the bulk goods import process for local production as per the demand plan
• Ensure Original Certificates of Age/CRT’s are sent to the warehouse prior to arrival of shipment

Manage and facilitate deployment process

• Purchase order generated in accordance with the supply plan per region
• Pricing of stock/POS checked against supplier price list before order is sent to the supplier
• Arrange for Collection and Delivery of stock/POS from local supply sources to all warehouses (primary and secondary)
• Transport invoice manually checked against costing.
• Supplier and transporter invoices with PO and GRN provided to creditors.
• Stock costed and receipted on the system.

Analysis and reporting of stock availability

• Monitor stock availability in Primary Warehouses to understand and influence the impact on current and future imports.
• Offer suggestions and alternatives to the plan to maximise efficiencies.
• Liaise with individual responsible of controlling bond activities regarding XDP’s.

Regulatory Compliance

• Liaise with Clearing Agent specialist to ensure compliance is maintained
• Liaise with freight forwarder, clearing agents and warehouses on compliance issues.
• Assist in ensuring that logistics and warehousing activities are within Customs and DAFF regulations.
• Products comply with government regulations

Reporting on non-conformance

• OI report emailed daily with internal stakeholders to provide visibility on incoming containers
• Daily report shared with the regional warehouses to manage incoming containers
• Weekly Stock alignment report shared with internal stakeholders to provide visibility on constraint sku’s.
• Weekly bulk report shared with KWV to provide visibility on incoming tanks
• Update on Direct Drop Shipments
• Ad Hoc reporting on Inbound/Import issues related to: Freight Forwarders, Brand Companies and Clearing Agent
• Productive relationships with internal and external stakeholders maintained
• Liaise with brand companies
• Deliveries made in favourable time frames.
• Participate in monthly Supply Review meetings
• Report any non-conformance to existing SLA’s
• Adhere to existing agreed SLA’s with Brand Companies
• Liaise with clearing agents
• Attend monthly meetings held with clearing agent
• Ensure adherence to agreed KPI’s and provide monthly commentary on no-adherence to KPI’s.

Knowledge, Skills and Attributes: 

• Functional and Technical Competencies:
• Freight Management Sea/Air/Road, Import/Export Procedures, Warehouse/Delivery, Pipeline Concept and Operations, Government import regulations
• FGI/SKU Management, IT, Company and Product Knowledge, Operational Policy, and Procedures
• Behavioural Competencies:
• Leading and Developing Others, Building and Maintaining Collaborative Relationships, Teamwork, Team Culture, Quality Orientation, Influencing Skills, Planning and Organizing, Commercial Awareness, Problem Solving, Attention to detail

Qualifications and Experience:

• National Diploma in Supply Chain and inventory management or similar
• 2-3 years relevant experience in a Supply Chain, Imports Sea & Air, Exports, Inventory Management, Logistics and Replenishment role in a FMCG environment