Professional Assistant at Career Options Africa

Key Deliverables

Executive Assistant – Head of People

• Preparation of weekly HR minutes and agenda distribution etc  
• Diary management for Head of People
• Scheduling meetings: Room bookings, set up, meet and greet of external visitors, interviewees 
• Compiling presentations in a professional manner when required
• Reimbursements & travel bookings for team
• Software/hardware requests and approval
• All staff related procurement orders
• Process all payments via Finance for external suppliers etc.
• Monitor budget of the teams related to the people function initiatives
• Other executive  professional services 

Event Coodination - Vitality RSA

• Source, order and distribute all Vitality apparel, desk drops, engagement give aways etc
• Plan and compile an annual engagement calendar of initiatives
• Book monthly engagement sessions in the Auditorium with links to the regions. Brief agreed speakers, guests, compile running order, liaise with Group facilities and work force planning etc
• Conceptualize with Head of People and Vitality CEO and drive and distribute all Vitality monthly engagement campaigns to staff
• Coordinate departmental functions and events - Recognition & Year End Functions, Long Service Awards, Star Awards for the whole of Vitality
• Compile monthly birthday mailers and gift vouchers to staff
• Organise MANCO events and plan EXCO strategic breakaways with the Head of People and the CEO of Vitality

Ad hoc 

• The person in this role may handle ad hoc people functions and projects which are not limited to the above.

Professional Qualifications

• 5 years administration experience 5 years working experience as a PA to Senior Management/Executive Previous event co-ordination and or marketing experience is advantageous Matric
• Qualification Good presentation skills to an internal and external audience Excellent communication with ability to deal with individuals at all levels Excellent attention to detail
• The following are advantageous requirements: Secretarial Diploma Previous experience within an events or marketing role

Close Date 25/05/2026