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  • Posted: Jan 23, 2020
    Deadline: Not specified
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    Imagine a world where people live healthier, more enhanced and protected lives… A world in which each organisation is a powerful influencer and responsible corporate citizen, committed to being a force for social good. As a leading innovator in healthcare, wellness, insurance, investments, financial and life planning, Discovery works ceaselessly to...
    Read more about this company

     

    Professional Assistant

    The professional assistant's duties will be to provide administrative support to the Chief Technology Officer and Technology Services department.
    Areas of responsibility may include but are not limited to
    Secretarial

    • Meeting management: Room bookings, preparation of Agenda's, taking accurate minutes, following up on matters arising and timeous distribution of documentation.
    • Diary management for multiple managers
    • Co-ordinating of diaries for larger meetings
    • Effectively deal with internal and external escalated queries where required.
    • Provide ongoing and professional support to Management team and department within the area
    • Compiling reports or presentations in a professional manner
    • Arrange local and international travel in partnership with the internal Travel Centre.

    Office Management

    • Assisting with Function & Event co-ordination for the team
    • Manage and distribute relevant reports
    • Administration of staff training bookings and relevant reports
    • Manage and coordinate all office related moves
    • Ad hoc procurement of staff gifts and other items as required, as per the approved Discovery Procurement policy and process.
    • Assisting with on-boarding, off-boarding and asset management for the TS Department
    • Assisting with contract management for the contracts owned by the TS Department

    Payroll Administration

    • Accurate submission of monthly payroll and related functions such as bi-annual incentives
    • Assist with Petrol, Cell phone, Data and other reimbursements in line with the respective policies
    • Resolve general payroll and reimbursement queries

    Adhoc

    • The person in this role will be required to handle ad hoc functions and projects which are not limited to the above
    • The person would support the General Manager, as well as the other managers and the department in general, where needed.

    Personal Attributes And Skills

    • Excellent communication, comprehension and organisational skills
    • Friendly, efficient, helpful and flexible
    • Appropriately follows instructions
    • Works productively in a high-pressure environment
    • Upholds ethics and values
    • Maintains absolute confidentiality
    • Adapts well to change
    • Works in a systematic, methodical and orderly way
    • Manages time effectively and is punctual and reliable
    • Thorough, positive and energetic
    • Tech-savy – must be able to work with a range of digital equipment

    Minimum Requirements
    Education and Experience

    • Matric
    • 5 years working experience as a PA to a person at senior manager level
    • Excellent written and verbal communication skills
    • Presents a professional image
    • Proficient in MS office at an advanced level (Ms Word, Ms Excel, Power Point, Outlook)

    Advantageous Requirements

    • Secretarial certificate or similar qualification

    Method of Application

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