Programme Assistant - Thabo Mofutsanyane at Right to Care

Description

Data Management:

• Capture and scan all consent and follow-up forms from Right to Care-supported VMMC sites onto various systems.
• Ensure data accuracy by identifying data quality errors and communicate these to the relevant stakeholders.
• Submit / escalate daily error reports to the relevant programme staff.
• Reach daily data capturing targets as set by the relevant programme staff.

Quality Assurance:

• Verify the completeness and accuracy of information captured against the source document.
• Conduct initial verification of source documents against error template prior to capturing.
• Manage individual follow-ups of queried source documents within one week of initial query.

Administration:

• Order VMMC-related materials and forms as required by the clinical and data teams.
• Ensure that data capturing administration is completed as per the agreed checklist / standard operating procedure.
• Complete and submit monthly vehicle checklists and fuel slips.
• Manage petty cash inclusive of monthly reconciliation reporting to finance.

• Facilitate all procurement requests on behalf of district teams.

Office Management:

• Coordinate travel and meetings as per requests from District Programme Coordinators and District teams.
• Manage assets and warehousing by receiving and transferring assets and keeping inventories up to date.
• Assure quality of storerooms in district offices and/or hospitals by administering stock control visits.
• Administer vehicle maintenance as per requests received from district teams.
• Implement day-to-day office management duties including (but not limited to) cleaning oversight, safety and security, hospitality and filing.

Requirements

Required Minimum Qualifications:

• Matric (Senior Certificate)

• A relevant certificate in Office Administration.

Desirable Qualifications:

• A tertiary qualification (diploma / degree) in a relevant field.

Required Minimum Experience:

• Computer literacy and working knowledge of various Microsoft Office (specifically Microsoft Excel) packages.
• Minimum of two years office administrative support and VMMC data handling experience required.

Desirable Experience:

• Three to five years office administration and / or VMMC data handling experience.

Closing date: 16 February 2024