Programme Coordinator at National Treasury

Qualification/s Requirements

• A Grade 12 certificate, coupled with a minimum National Diploma/ Degree (NQF Level 6) in Office Administration / Public Administration/ Business Management/ Project Management; 
• A minimum 2 years’ experience obtained in an Administrative environment; 
• Knowledge of the legislative framework on administration management within government; 
• Knowledge and exposure to the coordination of budget coordination processes; and 
• Knowledge of the analysis and interpretation of internal policies for the correct application thereof. 

Key Performance Areas

Client Service Support: 

• Co-ordinate and perform quality assurance on processes pertaining to all in-coming and out-going memoranda for service enhancement and standardisation;
• Develop and maintain a filing system for record and audit purposes within the Office of the Chief Director; 
• Monitor the effectiveness of service delivery within the Office of the Chief Director and propose improvement where necessary;
• Administer leave centrally within the business environment and update the leave register for verification; 
• Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices;  and
• Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required. 

Business Support:

 Acknowledge and confirm meetings, invitations to workshops on behalf of the Office of the Chief Director; 

• Provide inputs to the compilation of agendas, initiating the taking minutes for the Office of the Chief Director, and follow-up on outstanding commitments from stakeholders; and
• Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy. 

Stakeholder Relations and Engagement: 

• Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit;
• Attend to clients’ needs, address concerns and complains timeously, to improvement relations with stakeholders, and obtain their trust; and
• Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly.

Budget Co-ordination:     

• Assist and prepare relevant documentation pertaining to the consolidated budgetary inputs in compliance with the MTEF requirements and cycle;     
• Monitor expenditure against commitments and sensitise on possible over spending; and
• Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.