Programme Coordinator: ODG at National Treasury

Qualification/s Requirements

• A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF Level 6) or Bachelor’s. degree (equivalent to NQF level 7) in Public Administration or Business Management or Project Management or Public Management; 
• A minimum 2 years’ experience obtained in administrative environment; 
• Knowledge of the broader legislative framework on applied management and administration processes within government; 
• Knowledge and exposure of budget coordination processes; and 
• Knowledge of the analysis and interpretation of internal policies for the correct application thereof.

Key Performance Areas

Integrated Business Support: 

• Co-ordinate and perform quality assurance on processes pertaining to all in-coming and out-going memoranda for service enhancement and standardisation, handle confidential documents / issues with utmost discretion;
• Develop and maintain a filing system for record and audit purposes within the Office of the Chief Director;
• Monitor the effectiveness of service delivery within the Office of the Chief Director and propose improvement where necessary;
• Administer leave centrally within the business environment and update the leave register for verification, manage and file all Supply Chain records, financial records; asset management, cell phone and telephone accounts and all records, electronically and where required hard copies;
•  Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices; and 
• Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required.

Co-ordinate fast and efficient management of all correspondence, meeting of deadlines for documents, and follow up. Business Support:

• Acknowledge and confirm meetings, invitations to workshops on behalf of the Office of the Chief Director;
• Provide inputs to the compilation of agendas, initiating the taking minutes for the Office of the Chief Director, and follow-up on outstanding commitments from stakeholders; and 
•  Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy.

Stakeholder Relations and Engagement:

• Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit;
• Attend to clients’ needs, address concerns and complains timeously, to improvement relations with stakeholders, and obtain their trust;
• Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly.

Budget Co-ordination:

• Assist and prepare relevant documentation pertaining to the consolidated budgetary inputs in compliance with the MTEF requirements and cycle;
• Monitor expenditure against commitments and sensitise on possible overspending; and 
• Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.