Programme Officer at City of Tshwane

Appointment requirements

• An appropriate three-year career-related tertiary qualification (national diploma or degree) in Public Administration or Business Administration or any other study field related to the position
• At least five years’ working experience in a support services environment
• Supervisory experience will be an added advantage
• A valid Code B driving licence
• Computer literacy
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Primary functions

• Assisting in project planning, monitoring progress and ensuring adherence to timelines and deliverables
• Handle administrative tasks, such as Integrated Development Plan, budget, Service Delivery and Budget Implementation Plan and business plan tracking and reporting
• Work closely with project managers, directors and the divisional head, assisting in project planning, monitoring progress and ensuring adherence to timelines and deliverables
• Play a vital role in facilitating effective communication among project teams and stakeholders, organising meetings and events, and maintaining project documentation
• Assist in monitoring risks, resolving issues and ensuring compliance with relevant policies and regulations throughout the programme life cycle
• Assist in the implementation, coordination and management of projects
• Support project managers, directors and the divisional head in executing programme activities
• Coordinate with various teams and stakeholders to ensure smooth programme operations
• Assist in the development of project plans, objectives and timelines
• Monitor programme progress against established milestones and deliverables
• Track the implementation of the Service Delivery and Budget Implementation Plan, business plans, project plans and performance agreements (key performance indicators) and evaluate programme outcomes
• Maintain accurate and up-to-date programme documentation, including project files, records and reports
• Prepare regular progress reports, status updates and presentations for internal and external stakeholders
• Ensure proper documentation of meetings, decisions and action items
• Assist with budget tracking, expense monitoring and financial reporting
• Collaborate with finance and procurement teams to ensure efficient resource allocation
• Facilitate effective communication and collaboration among project teams, stakeholders and partners
• Assist in organising and coordinating meetings, strategic sessions and other programme-related events
• Draft and disseminate programme-related communication, including emails, notices and memorandums
• Execute generic management functions
• Execute programme and project administration, including record-keeping
• Execute generic financial functions
• Compile internal and external regulated and unregulated reports
• Manage effective delivery of services to the business unit of functions reporting to the position
• Ensure maintenance of an effective and efficient filing and archiving system for the business unit