Project Administrator Contractor - CMD at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas: 

• Assist with compiling and maintaining mandatory project documentation (e.g. project charter, business case, project plan and change requests) to ensure project compliance in terms of the Programme Management Office (PMO) standards and procedures.
• Collate and manage project information and reports to ensure that the relevant stakeholders are adequately informed of the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain the effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations to ensure the adherence to project timelines while allowing for planning adjustments.
• Maintain a project repository to ensure that the project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs to allow for the effective management of project risks by the Project Manager.
• Contain and follow up on project activities in the absence of the Project Manager to ensure project continuity. 
• Maintain an audit trail of all project expenditure, process invoices for payment and reconcile the project budget on a monthly basis. This includes liaising with vendors and the department’s financial management section to ensure the timely payment of invoices.
• Assist the Project Manager with the preparation of project reports.
• Conduct resource onboarding with regard to vetting, logistics, project documentation, templates to be used, standard operating procedures and the use of tools such as SharePoint and OpenText.
• Assist the project team with travel and accommodation arrangements.

Additional requirements include: 

• analysing and problem-solving;
• learning focus;
• drive for results;
• teamwork;
• verbal and written communication;
• flexibility; and
• service and stakeholder focus.

QUALIFICATIONS

To be considered for this position, candidates must have: 

• a Higher Certificate (NQF 5) in Project Administration or Project Management.
• a minimum of two to five years’ experience in a project environment; and
• solid knowledge of the project management discipline with an emphasis on project administration. Programme administration experience will be an advantage.