Project Administrator - Facilities Management Property Services at Stellenbosch University

Duties/Pligte        

• Providing an effective and efficient general administrative and secretarial service to Property Services with regards to Minor Works and SHEQ Administration;
• Assisting with compiling reports and incorporating statistical data into draft reports;
• Performing routine administrative tasks, e.g., requisitions, work assignment, communication, etc.;
• Following up on purchase orders, contractor liaison, and general financial enquiries;
• Assisting project coordinators with requests and other general administration;
• Reacting to urgent requests and ensuring that the necessary action is taken;
• Handling telephonic and email enquiries and receiving clients;
• Client relationship management;
• Safety, health and environment administration;
• Course and training coordination.

Job Requirements/Pos Vereistes        

• Matric (Grade 12);
• Five years' relevant work experience in project administration at a tertiary institution, or in a similar environment;
• Knowledge of safety requirements, fire drills, etc., within an office and workshop environment;
• Five years' proven experience of working in a client-relationship management environment;
• Excellent verbal and written communication skills in English;
• Excellent computer literacy (MS Office, Outlook, Excel);
• At least two years' experience working with a CMM work management software system and workflows;
• Financial administration skills;
• Excellent skills pertaining to effective planning, problem-solving, decision-making and time management;
• Good analytical ability;
• Accurate record-keeping skills;
• The ability to work independently;
• The ability to work under pressure;
• Organised with good interpersonal relationship skills.

Recommendation/Aanbeveling        

• Excellent verbal and written communication skills in Afrikaans;
• Proven ability to work both on own initiative and as part of a team;
• The ability to develop and maintain positive working partnerships;
• The ability to function under pressure without compromising accuracy;
• Excellent communication and liaising skills and experience.