Project Administrator - GSMD at South African Reserve Bank

Brief description

• The main purpose of this position is to perform general project administrative support functions to ensure the smooth running of projects within the Group Security Management Department (GSMD) of the South African Reserve Bank (SARB).

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Assist with compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) in order to ensure project compliance with the standards and procedures of the Programme Management Office (PMO).
• Collate and manage project information and reports to ensure that relevant stakeholders (internal and external) are adequately informed of the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle in order to maintain effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations in order to ensure that project timelines are adhered to, and allowing for planning adjustments.
• Maintain a project repository in order to ensure that project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs in order to enable the project manager to manage the project risks.
• Contain and follow up on project activities in the absence of the project manager in order to ensure project continuity. 
• Maintain the financial spreadsheet in order to keep track of payments, which includes liaising with vendors and GSMD’s Management Support Unit to ensure the timely payment of invoices.
• Coordinate strategic projects, initiatives and operational programmes in support of the smooth running and delivery of GSMD’s strategic objectives.

Qualifications
To be considered for this position, candidates must be in possession of:

• a Higher Certificate (NQF 5) in Project Administration or Project Management;
• the minimum of 2–5 years’ experience in a project administration environment; and
• solid knowledge of the project management discipline, with an emphasis on project administration.