Project Administrator at Hollard Insurance

Job Purpose

• Responsible for all administrative activities within the APMO ranging from APMO Operations to Project Management specific administrative support to Project Managers. This role will work closely with the Project Managers and the Head of APMO.

Key Responsibilities

• Maintain the Consolidated Projects Register and ensure that it is up to date at all times
• Ensure that each project complies to the Project Governance Framework and processes
• Ensure that each project documentation is in place for any given stage of the project
• Collate monthly invoices and update all project budgets accordingly
• Consolidate time capture inputs to determine monthly resource costs
• Facilitate Stakeholder Communication on behalf of the APMO Office
• Set up APMO team meetings, one-on-ones and APMO progress meetings
• Consolidate, review and manage the weekly APMO Progress reports
• Assist Project Managers and BIOs with the development of Project Sponsor/Owner Reports
• Take full ownership of the APMO Electronic Content Management requirements and existing storage platforms
• Work closely with the Executive Assistant to produce EXCO and Investment Committee Packs
• Work closely with the APMO Project Management team to understand administrative requirements for their respective areas
• Ensure adherence to the APMO SAFe defined standards for all the projects
• Arrange and coordinate staff inductions and onboarding for all new APMO staff
• Assist with securing venues for APMO meetings and any catering requirements
• Setup team socials for the APMO

Required Knowledge and Experience    
Required Knowledge and Skills

• Exceptional Personal Organisation
• Attention to detail and good quality output
• Sound Financial Management knowledge
• Good written and verbal communication skills
• Working knowledge of MS SharePoint

On-the-job training/familiarisation time

• 3 months

Educational Requirements    

• Matric
• Project Management certification
• A completed or current studies in a Bachelor’s degree in Information Technology (or similar) will be advantageous
• 3 years Project Administration experience within a APMO

Deadline:18th March,2026