Project Administrator, Medical Devices Capital Equipment | Gauteng at Salesworx Recruitment (Pty) Ltd

Job Description

• This is an Equity position
• The offices are in Midrand and candidates must live in close proximity

Reporting

• This position will report to the Projects Supervisor.

Areas of Responsibility include, but are not limited to the following:

Processing capital equipment orders which include:

• Ensuring that all new orders are captured on the database and the status is kept up to date
• Preparing invoicing calculations
• Loading of Sales Order / Back Order
• Instructing Procurement department to place order for required stock (after Product Manager confirmed configuration & product class) if there is no stock
• Schedule order accordingly for invoicing and preparing Invoicing and Profitability Analysis
• Queries i.e. short deliveries, credit requests, etc.
• Credit and re-invoice as per requests received
• Liaise with Technical and Logistics divisions to arrange for delivery, installation and QA
• Keeping track of demo stock and ensuring that equipment is checked by the Technical division before returning to stock
• Serial allocations on SCT’s (Transfers)
• Keeping record (detailed reconciliation) of Building Alteration expenses if applicable
• Sending copies of commissioning certificates and POD’s to Technical division for all JHB deals
• Rate of Exchange variation calculations and invoicing
• Processing Injector/Printer placement deals based on usage of contrast/film and arrange depreciation with our Finance Department;
• Pro-forma invoices / Packing Lists / Commercial for Export Deals;

Reporting:

• ETD/ETA updates to branches weekly (Account Executives, Product Managers, Technical Staff & Branches, etc.)
• Monthly invoice forecast list to be finalised at the beginning of each month – confirming ETA’s for stock expected within that specific month
• Debtor’s List – (POD/Commission certificate follow up’s advise Debtors Department when OK to follow up on payment & follow up with Account’s on the outstanding payment)
• Technical sheet (update installation dates, ensure warranties & installation monies are allocated correctly)
• Project List for monthly Projects meeting

Serials Sold Reports:

• Shimadzu
• Carestream.
• Calculating and submitting Sales Consultant’s commission claims based on GP analysis per division for capital equipment, monthly and quarterly

Requirements

Experience Required

• Previous experience would be beneficial, not a requirement
• Syspro and Qwix would be beneficial, not a requirement
• Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position.

Qualifications

• A Grade 12 certificate is the minimum requirement.

Capabilities

• Attention to detail with Accuracy essential
• Ability to work under pressure and meet deadlines
• Results Orientated
• Strong Communication Skills, i.e. verbal and written
• Pro-active thinker and go-getter.