Project Administrator - Parktown at Hollard Insurance

Job Advert Summary    

The role of the Project Administrator is to assist with the smooth running of all aspects of the strategic project to implement IFRS17. This includes but is not limited to coordinating diaries, updating and sending weekly and monthly reports on the status of projects, updating project documentation, assisting with sign off processes, assisting with tracking and monitoring of certain tasks as well as communicating with various stakeholders that are affected by the project. Also, the Project Administrator supports the Project Manager with day-to-day administrative functions. Additionally, the Project Administrator collates information required for projects from countries (project leads, members, and any other relevant stakeholders) and supplies them with relevant assistance where required.

Key Responsibilities: 

• Update monthly project plans.
• Collate and update project expenses.
• Assist project manager with day-to-day tasks.
• Assist workstream leads with monitoring of tasks and do follow ups.
• Assist with implementation of accurate document management processes.
• Assist with scheduling of meetings.
• Engage with internal and external stakeholders at relevant levels of work.
• Liaise with internal support functions and external administrators.
• Assist with project meeting minutes, meeting recordings etc.
• Handle all relevant queries to ensure effectiveness of stakeholder relationships.
• Provide weekly reports on projects.
• Updates reports regularly.
• Provide basic analysis of data/reports as required.
• Draft certain project documentation to ensure project compliance.
• Manage expectations with stakeholders.
• Stand in for Project Manager when needed.
• Handle Adhoc Requests.

Required Knowledge and Experience    

• 2-3 years Project Administration experience in the Insurance or Finance indusrty. 
• General computer literacy.
• Working knowledge of MS Office.
• Customer focused with strong interpersonal skills.
• Good verbal and written communication skills.
• Pro-active/Initiatively driven.
• Attention to detail.
• Time Management.
• Exceptional Personal Organisation.
• Business acumen.
• Stress management / resilience.
• Results and achievement oriented.

Educational Requirements    

• A Matric Certificate or Equivalent NQF Level 4 Qualification.
• Project Management certification.
• Bachelor’s Degree in any relevant field of study.