Project Administrator at Rand Water

Job Advert Summary    

• Provide support and project administration on project management processes, procedures, tools and techniques to Project Managers and their teams.

Minimum Requirements    

• National Diploma or equivalent 5 years of administrative experience, with at least 3 years in a technology project management environment•Advanced computer proficiency in MS Office Suite: Word, Excel, PowerPoint, and MS Teams, MS Projects

Desirable Qualification

• A qualification in Business Management

Desirable Experience

• Experience with ERP systems, project reporting, and collaboration tools (i.e. SharePoint, MS Teams) 

Primary Duties    

• Provide support and guidance on project management processes, procedures, tools and techniques to the project managers and their team
• Ensure that financial information such as invoices are managed according to the agreed standards
• Filing, documentation and ensure that files are kept up to date for all the projects
• Take and draft minutes of meetings
• Arrange meetings, schedules and diaries
• Assist with training planning and scheduling
• Create presentation materials for team members where required
• Organise project infrastructure (e.g. admin for logons, venue booking, etc)
• Manage project suppliers and stationery
• Manage time sheets
• Able to work with multiple reporting lines and ambiguity

Knowledge    

• Project management principles and methodologies
• MS Office Suite
• MS Project and MS Visio
• Financial systems and procedures
• Project administration function

Skills    

• Excellent analysis, planning and organising skills
• Problem solving
• Good Communication skills (verbal and written)
• Presentation
• Report writing
• Attitude    High level of self discipline and control
• Motivation
• Interpersonal skills
• Ability to work under pressure
• Innovative and creative
• Conflict handling
• Customer orientation
• Deadline orientated
• Team player
• Attention to details