Project Co-Ordinator at Emeris College

Duties and Responsibilities:

• The Project Co-ordinator – will report to the Campus Head.
• Responsibilities include contracting and payroll processing, travel booking and coordination and administrative Support. Proficiency in Excel and MS Outlook, as well as being detail-oriented and having excellent writing and communication skills, are essential.

Administrative Support

• Manages and updates the Senior Campus Head’s calendar.
• Drafts and distributes relevant correspondence.
• Arranges and co-ordinates meetings.
• Compiles and edits presentations.
• Creates a filing system, and files and manages all documents in the office.
• Receives calls and visitors and notifies the relevant person of their arrival.
• Manages and updates documentation across relevant systems.
• Supports the Senior Campus Head in the co-ordination and planning of various events.
• Arranges all meals, coffee, tea water for the Senior Campus Head and visitors.
• Deals with customer complaints, conducting fact checks with the relevant parties and providing the Campus Head with a report/update on the issue.
• Provides personal support as needed to assist the Campus Head.

Report Collation

• Draws and distributes relevant reports as requested.
• Co-ordinates data and collation of various reports.
• Compiles all IIE 0015 documentation on request of the Campus Head.
• Keeps Accurate record of all correspondence and cases.

Project Co-ordination

• Provides project co-ordination support to the Senior Campus Head.
• Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
• Coordinate activities of the SMT on instruction of the Senior Campus Head.
• Arrange all Campus events/year end function etc of the Campus Head.

Competencies / Skills required:

• High level Proficiency in Microsoft Excel, MS PowerPoint, and MS Outlook.
• Strong organisational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive approach to problem-solving and ability to work independently.
• Professional demeanor and strong interpersonal skills.

Minimum Qualification Requirement:

• Minimum of a 3 Year Diploma (NQF Level 6)
• Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous

Minimum Work Experience Requirement:

• Minimum of 3 - 5 years experience in Project Co-ordination or in a Supportive Administrative Assistant role, Project Management is advantageous.