Project Manager - Pretoria at South African Bureau of Standards (SABS)

Purpose Statement

• To manage and execute the delivery of internal SABS projects as assigned, within budget, by due date and according to specification (quality and scope). Includes acquiring resources and coordinating the efforts of the delivery team towards realising the project’s objective and outputs.

Minimum Requirements    

• 8 years relevant work experience in project management 
• 4 years specialist experience
• Proven track record in managing complex projects

Duties and Responsibilities    
Functional Management

• Define project objectives in support of business requirements as stipulated in the project justification proposal with supporting project benefit measurements
• Acquire approval of the project management plan which includes all areas required to manage the various project phases
• Ensure that the project management plan is within the parameters of the approved project justification parameters
• Design and manage project control mechanisms to track project progress against the agreed upon project management plan
• Establish and manage project administration and infrastructure protocols to support project delivery and control
• Ensure the effective implementation, management, monitoring of the project costs and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the project cost.
• Plan, manage and direct the formal closure of the of the project.
• Institute and manage the implementation of control mechanisms and actions to address issues, risks or poor resource performance
• Report on project progress and develop direct communications channels for the project
• Plan and execute the project communication plan in order to maintain the required stakeholder and user satisfaction levels throughout the project.
• Plan and define suitable mechanisms to transition the project’s outputs to business so that ownership and accountability is moved from the project to the relevant stakeholders in due course.
• Establish and maintain a project escalation process within the various project work teams, the project management team and the project steering committee.
• Assess and define issues and risks (quantitative and qualitative) and formulate response plans to address the issues and risks in terms of cost, time and scope.
• Track and evaluate the effectiveness of corrective measures and actions to ensure project performance in terms of quality , time and cost.
• Lead and direct project resources towards creation of a measurable project implementation plan, inclusive of task schedule and supporting budget
• Determine the required resource capability through internal or external contracted resources and/or capabilities
• Plan and lead the project team so that the project’s objectives, constraints dependencies and risks are implemented and managed effectively
• Direct team towards effective task performance against agreed upon individual and team performance standards

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that project management best practices are implemented across the organisation.
• Align project activities across sphere of control to ensure engagements and projects are wellTake ownership of technical project queries (internal/external) and ensure effective resolution before dead line.