Project Secretary at Wood

Overview / Responsibilities

• Wood is currently recruiting for a Engineering Systems Interface Coordinator with extensive experience in the Oil & Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects based in Secunda.

Job Objective:

• Acting as a first point of contact between Sasol Regional Engineering Enablement (REE) and Wood Engineering.
• Managing engineering personnel administration requirements when workling from Wood offices in Secunda.
• Manage the requesting and returning of documents and drawings from Sasol Regional Engineering Enablement (REE)
• Interface between Sasol Regional Engineering Enablement (REE) and Wood
• Manage interfaces between Wood Engineering and Sasol such as MS Outlook bookings, Signature Hub, HAZOP Rediness Certificates and Utility Forum Interfaces.
• Ensuring Engineers and Engineering HOD’s have minimal admistrative burdens in conducting business in Sasol Secunda.
• Maintain various records in a database or MS Excel format to maintain structure across projects.

Key Accountabilites & Responsibilities:

• Maintain MS Outlook mailing accounts on a Sasol and Wood platform to ensure meetings may be booked taking the client diaries availability into account.
• Interface with the Engineering Systems Interface Coordinator at Head Office and assist in tasks to stream line the administrative burden of engineering.
• Manage all forms required to interface with Sasol Regional Engineering Enablement (REE) and other various entities in Sasol Secunda.
• Set-up meetings in MS Outlook and MS Teams on behalf of Engineering.
• Review communication mechanisms within Engineering Departments. Maintain MS Teams and MS SharePoint Sites. Maintain user groups as staff changes.
• Manage induction of new engineering starts and the induction material utilised to facilitate induction specific to Sasol Secunda site requirements.
• Perform project related administrative duties for engineers, focussing on a consostant approach across all projects to interface with entities in Sasol Secunda.

Skills / Qualifications
Qualifications:

• Matric / Grade 12

Relevant additional qualification
Knowledge, skills and experience:

• 4 years experience in the Sasol Secunda environment.

Personal attributes:

• Organisational and time management skills
• Leadership and friendly demeanor
• Flexibility
• Multi-task and networking ability.