Property Administrator - Bayside Mall (Blaauwberg) at Growthpoint Properties

Duties and responsibilities

• Prepare analysis comparing actual income versus budget and variance comments
• Drafting of offers for upcoming expiring leases within the following 6 months and new deals
• Liaise with potential new tenants regarding vacancies
• Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence
• Draft guarantee template, liaise with bank or tenant to ensure accuracy and acceptability of guarantee before processed by the bank
• Ensure required credit checks are completed for all new/renewal tenants
• Maintain an accurate tenancy schedule
• Collect and check audited turnover certificates and prepare monthly report 
• Complete monthly turnover schedule and quarterly IPD schedule
• Check adjustments and adhoc charges on MRI (Mustard Seed, SB Outdoor, Adreach, etc)
• Check new rates and back charges and draft rates increase letters with calculation details
• Assist CM with the monthly management report i.e. Mall performance, Leasing, Finance, Arrears
• Assist the CM with preparing and capturing of the building budget
• Credit Control - Assist with collection of debt, ensure accurate allocation of payments, resolve debtor queries, recon on accounts, debtor adjustments, liaise with attorney for legal matters
• Conduct pre billing checks and advise meter readers of any changes and check monthly utility reports for large variances and movement
• Check EFT/Debit Order Listing before Run
• Check creditors invoices for accuracy
• Assist Centre Managers and Portfolio Managers as and when required

Requirements

Qualifications 

• Post matric qualification in Property Management equivalent diploma/degree

Experience 

• Minimum 5 years of experience in property management, administrative and or client interaction roles required
• Knowledge of property management is an advantage
• Knowledge of leasing process, financial processes, shopping centre operations essential