Purchase Order Controller | Meridian Services | Brackenfell at Managed People Solutions

Job Description

• Meridian Services is seeking a Purchase Order Controller in Brackenfell, Cape Town. The ideal candidate is detail-oriented, experienced in POD and PDD reporting, and has strong leadership skills to drive team performance while ensuring compliance and operational excellence.

Key Responsibilities

Daily Operational Responsibilities

• Assign and manage finance tickets (Assets, PO’s, Rebates, Creditors, Insurance, MD, Tax).
• Process invoices and create purchase orders for multiple group companies.
• Capture and post journals as required.
• Create and update vendor master data.
• Respond to payment, invoice and purchase order queries (internal and external).
• Ensure all purchase orders and invoices are processed timeously for payments.
• Review and check tickets requesting payments.
• Clear designated system queues (e.g., 90456 'No Go' items).

Weekly Responsibilities

• Run exception reports (Mondays and after cut-off) and perform necessary adjustments.
• Process intercompany adhoc invoices and ensure correct recharge allocations.
• Confirm all PO’s and invoices are processed for payment (Wednesday).
• Post purchase orders for shared services payment runs.
• Review tickets requesting payments
• Clear system control accounts and weekly adhoc intercompany invoices (Friday).

Monthly Responsibilities (Month-End)

• Review and request vendor statements (Week 3).
• Prepare vendor reconciliations before month-end.
• Perform balance sheet reconciliations.
• Clear reconciling items.
• Clear balance sheet control accounts.
• Amend and reconcile intercompany balances.
• Post month-end purchase orders.
• Process month-end accrual journals.
• Provide management feedback on outstanding items.

Intercompany & Recharge Processing

• Process Maxlaw invoicing (once or twice monthly).
• Split batches into correct group companies.
• Verify driver allocation, employing entity, and employment code.
• Prepare and process adhoc recharge templates per entity.
• Submit final recharge schedules.
• Ensure accuracy and complete audit trail for all recharges

Qualifications and Requirements:

• Grade 12
• Experience with ERP/accounting systems.
• Strong reconciliation and month-end experience.

Advantageous:

• Experience with ticketing/workflow systems.
• Intercompany and recharge experience.
• Exposure to balance sheet reconciliations and accruals.

Competencies & Skills

• Strong attention to detail and high level of accuracy.
• Ability to work under pressure and meet strict deadlines.
• Strong organisational and time management skills.
• Good understanding of accounting principles.
• Problem-solving mindset.
• Strong communication skills.
• Ability to manage high volumes of transactions.
• High level of integrity and confidentiality.

Key Performance Indicators (KPIs)

• All approved discretionary purchase orders posted accurately by close of business daily.
• All PO requests received before 14:00 processed and cleared on the same business day.
• All discretionary PO’s matched to Freshdesk invoices within one business day of receipt.
• All vendor payment schedules submitted to Treasury by 15:00 every Thursday without errors.
• All discretionary vendor reconciliations completed by the communicated monthly deadline.
• All monthly balance sheet reconciliations (GL60302, GL90500, GL90250, GL90680, Ageing, Provisions, Deposits GL) completed and signed off by deadline.
• All reconciling items cleared within agreed timeframes.
• All processing performed in line with internal controls, with complete supporting documentation maintained.