Raw Materials Stores Team Leader - Kempton Park at AVI Limited

Job Specification:

Key Performance Areas:

Inventory Control

• Following the relevant SOP’s to ensure stock is actioned as required and accurately controlled in the following areas:
• Receipt of stock (General item as well)
• Receipt of export Materials
• Movement of stock
• Control movement of all raw materials
• Issue of stock
• Return of stock
• Disposal of stock (record)
• Action any stock discrepancies when identified by following the relevant SOPs.
• Ensure effective FIFO management, stock location and space utilization
• Ensure that all stock adjustments are actioned timeously
• Manage stock counts and be accountable for overall stock accuracy.
• Update the SAP system correctly with all physical stock transactions carried out.
• Conduct daily/ weekly cycle counts and investigate significant discrepancies picked up during cycle counting.
• Ensure stock rotation takes place
• Ensure proper completion of Incoming Vehicle Inspection
• Liaise with the factory with regards to materials availability
• Consult with Buyers on call-offs, expediting deliveries, and collection of rejected products - Isolate rejected stocks
• Ensure mid-year and year-end stock count is conducted
• Ensure that only tested and released stock is issued to production for use
• Ensure confirmation of Raw material requirements for production
• Conduct physical checks and confirm material availability 24 hours prior to production and report shortages to the Logistics team.
• Oversee the monitoring of the Silos: Cleaning and changing of silo bags
• Oversee the monitoring of all cold rooms
• Oversee the Monitoring and reporting of Critical ingredients on a weekly basis
• Oversee the Monitoring and Recording of BB dates
• Oversee the Monitoring and reporting of Critical ingredients on a weekly basis
• Ensure proper documentation for materials that come in (Vehicle Inspection)
• Ensure delivery quantities correlate with what is on the delivery note
• Manage Incident reporting within store (OPLs)
• Work with raw & packaging buyers and stores controllers to ensure sufficient material availability.
• Ensure live recording of incoming material and issues, transfers & returns.
• Frequently analyse capacity constraints of all stores operations.
• Focus attention on potential bottlenecks in stores and warehouse to ensure optimum space efficiency.

Safety & House Keeping

• Identifying possible hazards and eliminating them
• Ensure that checklists are filled in for all forklifts.
• Ensure that the working environment is always clean and tidy.
• Defects on machinery were reported and Job Cards were opened and submitted to the Engineering team.
• Participate actively in the Site Health and Safety training program/courses.
• Efficient operation of the Store
• Completion of incident reports for any incidents that took place.
• Oversee the receipting and completion of proforma invoices for collection
• Ensure safety and Environment are adhered to as a priority
• Attend to Audits- maintaining Hygiene and safety standards

Sanitization & Hygiene

• Perform personal hygiene practices in accordance with the required standards
• Clean working environment regularly to maintain required standards
• Sign off Cleaning Verification Book
• Food Safety checklists are completed at all times
• Manage the maintenance and cleanliness of all equipment

Administration & Controls

• Carry out any routine administrative duties that may be required to do so.
• Delivering results at all times
• Monitoring Buhler system (stock levels)
• Oversee Creating Jobs for loading/offloading
• Manage fault acceptance on the system.
• Manage the Receipting of stock.
• Lead stock counts
• Prepare and monitor Shop-ware (job cards)
• Update weekly weigh bridge Recon- Tolerances
• Compile weekly/monthly reports

Compliance

• Ensure proper documentation for materials that come in (Vehicle Inspection)
• Ensure delivery quantities correlate with what is on the delivery note
• Ensure Silo bags
• Attend weekly GMP and AIB meetings
• Address returns and rejected materials issues
• Report incidents to the Logistics Coordinator
• Investigate system-related queries with regard to materials
• Manage Incident reporting within stores (OPLs)
• Attend to Audits- maintaining Hygiene and safety standards.
• Ensure sufficient communication to relevant parties before licenses expire (Forklifts or Electronic).
• Participate in Food Safety inspections and audits
• Knowledge and Compliance: Stay updated with relevant business information, policies, processes, and procedures. Enforce compliance with legislative and statutory requirements, as well as GMP’s (Good Manufacturing Practices).

People- contact Management

• Lead team meetings
• Share information and performance results
• Develop, train and motivate team members
• Ensure effective utilization of resources (labour and equipment)
• Ensure IR procedures are complied with (e.g. absenteeism, poor work performance, etc.)
• No deviation from employee policies and procedures.
• Monitoring time and attendance of allocated team and reporting any deviations/ variances to the logistics coordinator.
• Conduct Monthly SHE Talks/Food safety talks with the team
• Manage team performance of daily tasks and escalate abnormalities to the Logistics Co-ordinator
• Consult with Buyers on call-offs, expediting deliveries, and collection of rejected products
• Update meeting results on boards and share interpretation with the team
• Discuss training needs with HR
• Call conflicts of process and/or people to the attention of management who need to participate in resolving the problems

Minimum Requirements:

Experience:                                                                   

• At least 4 years of stores and inventory experience of which a minimum of 2 years experience in a Supervisory function
• At least 2 years experience with forklift driving
• Experience within a manufacturing or FMCG environment

Qualifications:

• Matric (Grade 12)
• Qualification in stores/ Inventory Management or Warehousing
• Computer Literate

Additional Requirements:

• SAP and Shopware experience
• Willing to work overtime
• Driver’s License

Competencies:

• Planning and organizing
• Maintaining productivity
• Meeting deadlines
• Teamwork
• Building relationships
• Staying composed
• Problem-solving
• Making decisions
• Initiative – Self-starter