(Re-advertisement) Coega Senior Project Manager: Water Engineer at Coega

ACCOUNTABILITY

• The Senior Project Manager – Water Engineer (SPM-WE) is accountable to the Executive Manager: Infrastructure Planning & Development Business Unit (EM:IPD) of the Coega Development Corporation (CDC).

MANDATE
The SPM-WE is mandated by the EM:IPD to take responsibility:

• of undertaking and managing all the activities necessary for the successful implementation of bulk water supply projects and other related projects that have been identified for implementation by the CDC where these might be located in the Coega Special Economic Zone (SEZ) and/or outside the Coega SEZ, as non-SEZ projects, where the CDC provides Implementing Agency Services to various Clientele. This entails the full value chain project management processes throughout the project lifecycle: from project conceptualisation, planning, procurement, implementation up to Close-out.
• for undertaking activities associated with Project Preparation and Packaging where the CDC needs to prepare Funding Applications for mega projects in the Coega SEZ and/or on behalf of CDC’s external Clients. This includes identification and conceptualisation of new projects for submission of funding applications, managing the process of developing feasibility studies and bankable business cases and including all the preparatory work required to ensure submission of credible funding applications per the Funders’ Requirements where all this would be carried out under the overall direction of the EM:IPD.

DESCRIPTION
  RESPONSIBILITIES AND OBLIGATIONS

The primary responsibilities of the SPM-WE is to provide Project Management leadership on the planning and execution of bulk water supply-related projects, following project management best practices and spearhead all the activities associated with Project Preparation and Packaging associated with bulk water supply and irrigation schemes projects, leading to the submission of funding applications for bankable projects both in the Coega SEZ and non-SEZ for external Clients.

In pursuit of these primary objectives, the SPM-WE is required to:

Undertake Project Management processes associated with the implementation of bulk water supply and related projects in the Public Sector, in line with the CDC’s Project Management Methodology – APM2 and CDC’s Project Management Policies and procedures, where this includes:

• Ensuring that all the project information is uploaded on the CDC’s Project Management Systems, maintained and updated as would be necessary;
• Undertake project scoping, liaising with the Client;
• Develop Project Charters as might be required;
• Undertake Project Planning Processes, including development of Project Management Plans;
• Management and co-ordination of supplementary specialist services, which include Safety, Health & Environment (SHE); Management of Small & Medium Enterprises (SMEs), and Community Liaison Services;
• Ensure that his/her projects undergo  Stage Gate Approval Processes per  the CDC  Project Management processes and as  might be required by the Clients;
• Manage the process of procuring various Service Providers (Professional Service Providers / Consultants and Contractors), following the CDC’s Procurement Policies and  Procedures and legislative prescripts applicable in the Public Sector;
• Manage various Service Providers, monitoring and reviewing their deliverables;
• Undertake Contracts Management processes, monitoring and managing performance of various Service Providers;   
• Review submitted payments claims from the duly appointed Service Providers and process them;
• Undertake general Stakeholder Management processes, ensuring astute liaison and effective communication;
• Ensure correct and authentic Internal and External Stakeholder Reporting;
• Ensure systemic filing and safekeeping of Project Information on the CDC’s  Project Management Systems;  and
• Ensure proper closure of projects.   

Assist with Project Origination, Project Preparation and Packaging leading to submission of Funding Applications  to various potential  Funders where this includes:

• Undertaking the process of identification and conceptualization of projects in the bulk water supply and irrigation systems space, for new socio-economic development opportunities;
• Assemble and lead diverse multi-disciplinary internal teams as might be required in the Project Preparation and Packaging Processes, ensuring effective and optimal resource utilisation;
• Ensure conclusion of  Service Delivery Agreements for Project Preparation associated with bulk water supply and irrigation schemes;
• Undertake any stakeholder engagements during the Project Preparation Process;
• Facilitate any preparatory work that might be required as part of the Project Preparation Process where this might include development of Concept Documents, Feasibility Studies, Business Cases, Specialist Studies, Preliminary Designs, Detailed Designs and Detailed Project Costing and documentation;
• Facilitate the process of securing Service Providers who might be required to provide services as part of the Project Preparation  process;
• Identify potential sources of funding and familiarise him/herself with the prospective Funder’s Requirements;
• Undertake and/or facilitate the Packaging of Funding Applications, ensuring adherence to Funder’s Requirements;
• Follow up on submitted Funding Applications;
• Provide regular updates to the Clientele and other Key Stakeholders on the status of the Funding Applications; and
• Hand over implementation of projects, following successful Funding Applications, to relevant Unit/s of the CDC for implementation, where such implementation should take place in collaboration with the Client/Project Sponsor.

STANDARD COMPLIANCE DUTIES
 
 Furthermore, the SPM-WE has to:

• Be aware of and have access to the CDC’s Safety, Health and Environmental Management Systems (SHEMS);
• Be aware of his/her responsibilities and duties as laid out in the CDC’s SHEMS;
• Ensure that he/she works in a safe and environmentally friendly manner;
• Ensure that the organisation’s housekeeping standards are maintained throughout his/her area of responsibility;
• Report any unsafe conditions or acts which he/she cannot rectify him/herself to his/her SHE Representative or to the Senior SHE Manager as soon as possible;
• Promptly report all the SHE incidents which occur within his/her area of responsibility, doing so in the correct format;
• Ensure that he/she is fully familiar with his/her responsibilities in terms of the CDC’s Emergency Plan;
• Communicate to the Senior SHE Manager any required changes to the SHEMS prior to implementing such changes;
• Complete timeously and correctly record any corrective action that needs to be undertaken in order to rectify a SHE incident; and
• Co-operate fully with, and participate in (as required), the CDC’s internal and external SHEMS audits.

The SPM-WE has an authority to:

• Immediately stop any person(s) on the CDC’s property from committing an unsafe or destructive act or omission; and
• Take whatever immediate steps he/she deems necessary to prevent an injury or environmental damage when confronted with an unsafe or destructive condition.

In addition the SPM-WE has to ensure that:

• During his/her period of employment, and subsequent thereto, he/she keeps confidential and not make use of, directly or indirectly, and not disclose any of the CDC’s trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC.
• Shall not, without the written permission of the Chief Executive Officer (CEO) of the CDC, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC.  Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC’s interests, and that the Employee’s ability to fulfil his/her duties to the CEO satisfaction will not be impaired.
• It is conditional that he/she, and/or no immediate relative or member of my household, be employed by an organisation in direct competition with the CDC, without the CDC’s written approval. The CDC reserves the right to enquire as to the place of employment of his/her spouse or any member of his/her household.
• He/she abides by the CDC’s Code of Conduct and Ethics Policy which seeks to codify the expected ethical behaviour from him/her, to meet the ideal of good corporate governance.  

 COMPETENCIES AND REQUIREMENTS
 
 Professional Qualifications:

• A degree or post-graduate diploma in Civil Engineering,  specializing in Bulk Water Supply ;
• A Master’s Degree will be an added advantage;
• Registered Professional with the Engineering  Council of South Africa (ECSA);
• Certified Project Management Professional with any of the following:
  • Project/Programme Management Professional with the Project Management Institute (PMI);
  • PRINCE2 Practitioner; and
  • Master’s Degree in Project Management from of a reputable Institution of Higher Learning.

Years of Experience:

• Practicing in the relevant field of study for at least 10 years;
• Exposure to Project Preparation would be an added advantage.

Required Knowledge:

• Astute understanding of Bulk Water Supply systems;
• Project Management practices;
• Various Forms  of Contracts and Contracts Management;
• Legislation / prescripts applicable in the Public Sector, especially on procurement;
• Business Case development; and
• Knowledge of Project Financing would be an added advantage.

Interpersonal Skills:

• Leadership Skills;
• Leading multi-disciplinary teams;
• Good interpersonal skills;
• Ability to work independently and to take initiatives;
• Ability to communicate clearly and effectively; and
• Above average skills in report writing, specifically technical reports.  

 PERFORMANCE MANAGEMENT

• The performance of the SPM-WE will be assessed by the EM:IPD, or as would  be delegated.
• Performance is based on a Balanced Scorecard, as informed by the Performance Objectives approved by the EM:IPD.
• Performance Assessment would be informed by the CDC’s Performance Management System.