Receptionist / Administrative Assistant - Irene at Marvel Placement Consultant

Minimum Requirements

• Matric
• Beneficial: Relevant Tertiary Qualification.
• 3+ Years in a similar position.
• Own Vehicle and Valid Driver’s Licence.
• Technical: MS Office and Google Workspace or similar.

Roles and Responsibilities

Receptionist:

• Serve as the initial point of contact, warmly welcoming visitors, suppliers, and customers, and notifying company personnel about incoming visitors.
• Handle phone calls by answering, assisting, and directing them, as well as conveying messages to the appropriate company personnel.
• Organise and maintain the reception area and boardroom.
• Coordinate, book, and communicate deliveries and branch transfers.
• Keep track of office supplies inventory and provide reports on its status.
• Aid in scheduling meetings and making necessary arrangements.

Administrative Assistant:

• Organise and communicate travel and accommodation arrangements upon request.
• Assist in maintaining records and filing documentation.
• Coordinate, communicate, and assist in organising office functions and team-building activities.
• Update and maintain the inventory and asset register.
• Communicate and coordinate vehicle services and repairs.
• Assist and communicate logistical arrangements and logbooks.
• Report on administrative deviations and identify areas for improvement.
• Aid in handling travel and expense claims.
• Contribute to optimizing office layout and efficiently utilising available resources.