Receptionist at ADvTECH

Duties and Responsibilities:

Campus reception and Switchboard duties

• Create an organised front office environment system (orderly systems, clean, professional and neat).
• Receives and welcomes prospective and current students, parents and guests by greeting and directing them appropriately. 
• Builds relationships with students and parents through professional interaction.
• Operates the switchboard by receiving and directing calls promptly , professionally and efficiently and gathers the relevant information(i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.
• Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
• Deals with queries from students and directs them to the correct departments.
• Assists with intercom instructions.
• Organises the flyers and fact sheets at Reception in a neat and orderly manner and support the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.

General Administrative Support Ad Hoc Duties 

• Provides administrative support to various departments as and when required.
• Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
• Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.
• Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their dairies accordingly if required (campus specific).
• Assists with campus events and any ad hoc campus duties as and when required.

Competencies Required:

• Advanced communication- verbal
• Switchboard
• Time management
• Problem solving
• Decision making
• Ability to multitask
• Organisational

Minimum Educational Requirements:

• Minimum of Matric 

Minimum Work Experience Requirements:

• Minimum of 1-2 years Reception experience