Receptionist and Executive Assistant at TMF Group

Overall job purpose:

• Provide assistance to the Directors and South African Management team. Responsible for meeting and taking care of all visitors and their requirements, coordinating the booking of conference rooms and other administrative tasks.

Key accountabilities:

• Supporting Directors and local management team in day-to-day business, decision planning, agenda, complex travelling planning and execution, meeting planning & execution
• Planning of events
• Conducting research
• Supporting with the analysis of offers and contracts
• Reading, monitoring and responding to emails
• Answering calls and liaising with clients competently
• Establishing of presentations, meeting minutes, documentation in collaboration with the management team
• Supporting management team in preparation work and documentation of negotiations, meetings, etc.
• Diary management
• Organisation of client reception and client welcome activities in TMF SA office
• Competently dealing with situations in the absence of local directors, delegate upwards on their behalf
• Maintaining confidentiality in all aspects of their tasks in their role
• Clearly understands the goals of our global and local organisation, including objectives and strategic targets
• Managing ad-hoc projects
• Coordinate the booking of conference rooms and perform regular room checks;

Your Profile

• Fluent communication in English
• Stakeholder Engagement
• Very good communication, organization and time management skills
• Attention to detail
• Ability to work in a fast-paced environment
• Flexibility