Receptionist at Sanlam Group

What will you do?

Key responsibilities

Manage and Maintain Standards of:

Office Administration:

• Reception, Telephony, Courier and Postal Services.
• Manage the drivers trips and vehicles
• Archiving) of documents (off and onsite).
• Stationary Services
• Managing of canteen queries, conducted monthly reconciliations, and ensured timely payment processing.
• Meeting room bookings (scheduling, catering and upkeep)
• Manage seat allocations hybrid teams
• Facilitate visiting staff
• Daily inspections of all SIG equipment, meeting rooms and services
• Log calls with the relevant service teams (facilities, IT, Caterign, etc)
• Facilitate/vet/process all utility bills/invoices
• Assist the driver with all airport deliveries and collections
• Coordinate all health and safety matters for the SIG floors/departments

Building Management:

• Oversee onsite Equipment/Furniture.
• Ensuring that the environment in which staff operates is safe, comfortable and conducive to accommodate the delivery of high productivity, the optimal utilization of the office space in the most cost effective manner.
• Executing, managing of all tasks related to the setting up or moving teams or departments
• Managing of Consumables/Equipment.
• Managing all aspects (including utilities) of the SIG businesses to ensure a safe environment

Competencies

Technical Competencies:

• Computer literate in MS Office.
• Strong administrative and organizational skills

Behavioral Competencies:

• Ability to maintain a professional and calm demeanor at all times.
• Ability to operate in an unstructured environment.
• Good verbal and written communication skills.
• Ability to act independently as well as part of a team.
• Pro-active approach and a lateral thinker.
• Bilingual and excellent interpersonal skills.
• Consistently professional, polite, friendly and courteous.
• Attention to detail.
• Prepared to be dedicated and display a high level of commitment including work hour flexibility.
• Comfortable to interact with all levels of staff.
• Excellent people engagement and relationship-building skills when dealing with staff, visitors, and clients.

Minimum requirements

• Grade 12 with 5 years related experience.