Reconciliation Specialist at DigiOutsource

The Department

• We are a dynamic and diverse group of individuals working together in a fast-paced environment, with the sole aim of providing accurate and useful financial information As the Finance department, we deliver timeously to the senior management and shareholders of the organisation, to assist with their decision-making processes in driving the business.

Purpose Of The Role

• The Finance department is looking for a focused, self-motivated & dynamic individual to join their team, to fill a reconciliations specialist role. The reconciliations function is responsible for ensuring that funds received for our clients processors is accurate, complete and not long outstanding.
• You must be highly numerate, well organised, with the ability to work to deadlines. Attention to detail and accuracy is non-negotiable.

Duties Include, But Not Limited To

Direct integration Processing and Reserves

• Receive manual Navision (NAV) import (dataport) from BI Finance.
• Reconcile dataport to digifeed to ensure accurate and complete.
• Post into NAV weekly.
• Match and reconcile data in NAV and resolve discrepancies timeously.

Adhoc fees

• Receive fee invoices from processors, validate the charges by checking the digifeeds and post them as purchase invoices in Navision.
• Prepare the dataports (journal entries) for wire fees, chargeback fees, refund fees and other ad hoc items. Upload into NAV (additional information can be obtained from the daily reconciliation statements).

Fraud Data

• Ensure that detailed chargebacks per BI ledger agrees to the processors summarized transactions per the digifeed.
• Follow up discrepancies with BI / Banking.
• Log a ticket via Ledger Escalations explaining the discrepancies so that BI can push the data into Navision.

Refunds and withdrawals

• Ensure that detailed refunds per BI ledger agrees to the processors summarized transactions per the digifeed.
• Follow up any discrepancies with BI / Banking.
• Log a ticket via Ledger Escalations explaining the discrepancies so that BI can push the data into Navision.

Month-end reporting and audit process

Prepare the following month end balance sheet reconciliations for inclusion in the month end and audit files:

• Bank reconciliations
• Post control accounts
• Vendor / Processor reconciliations
• Month end Fee Analysis
• Prepare monthly reports and reconciliation review packs (open items, aging and balances for inclusion in the audit packs and month end files).
• Include all support electronically with month end reconciliations.

Essential Criteria

• BCom Finance Degree or Finance Diploma.
• Proficient in Microsoft Excel and MS Office.
• 2-3 years’ experience in Data Reconciliation.
• Demonstrable analytical skills.
• Demonstrable problem-solving skills.
• Demonstrates consistent behaviour aligned to the Organizational Culture.

Desirable Criteria

• Experience with accounting software (eg Navision).
• Accounting experience.

Person Specifications

• Accountability and Execution
• Strong team player
• Time Management
• Bottom Line Focus
• Control and Efficiency
• Effectiveness & Delivery
• Stress tolerance
• Numbers