Big 5 Hlabisa Local Municipality was established by the amalgamation of The Big 5 False Bay Local Municipality and Hlabisa Local Municipality on 3 August 2016. Financial, Employment and Service Delivery information is not yet available for the new municipality. View historical information for The Big 5 False Bay Local Municipality and Hlabisa Local Municipal...
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Ability to work under pressure and meet operational deadlines. Must be computer literate.
Unquestionable integrity and honesty.
KEY PERFOMANCE AREAS
The incumbent will be responsible for the following:
Preparing all incoming and outgoing correspondence for distribution, marking and checking file numbers
Preparing resolutions of committee of council and other documents received for filling in the appropriate files, folder
Filing documents on subject's sundry and erf files
Closing files and opening new volumes by preparing new files covers
Marking our erf files to relevant officials and ensuring that files have been signed off Handling of confidential files and documents
Referring to previous correspondence on files to ensure that correct filing is placed on files and to ensure there is no duplication
Placing documents on relevant files and providing serial numbers
Opening incoming mail and sort mail into categories i.e. cheques, letters, private mail, A A invoices etc.
Stamping private mail received and recording same on computer and return private mail to post office
Assist with enquires on files, request received electronically as well as telephonic enquiries
Updating and opening of consolidating Erf files
Ensure that records are filed in classification systems which provide for quick and efficient retrieval and facilitate the implementation of authorized disposal and retention Separate closed volumes, current and terminated records
File all council committee minutes in a safe environment
Ensure that maintenance is done according to procedures laid by Archives Services
Assist with the cutting and binding all printed documentation including all the agendas and minutes according to specific departmental requirements relating to size, colour, etc. Assist the Records Manager in conducting records management inspection to ensure sound records management.
Update inventories in collaboration with Senior Librarian
Assist Chief Librarian with compilation of annual budget
Maintenance of computer system in collaboration with Senior Librarian
Compile reports when required
Execution of any other work related task delegated by Senior Librarian
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