Research and Administrative Coordinator (NF00213) at North West University

KEY RESPONSIBILITIES: 

System and Administrative Support

• Responsible for the day-to-day administration of the SARChI CLES Chair.
• Responding to student queries.
• Assist with the drafting and management of the Chair’s annual work plan.
• Assist with portfolio management and division of functions among researchers in the Chair
• Assist with the division of peer reading functions among researchers in the Chair.
• Schedule, set up, and prepare virtual and real-life meetings and workshops, including taking minutes of meetings as required
• Responsible for e-filing and overseeing correct filing according to an existing filing system
• Design of forms and data management
• Responsible for student bursary and student progress reporting administration
• Responsible for the administrative aspects of conference organization
• Handle general enquiries from staff, students, and the public, and receive visitors
• Maintain work schedules, manage diaries, and arrange appointments
• Make travel arrangements, such as bookings and claims
• Responsible for communication with the Faculty of Law and the NWU Institutional Research Office
• Perform procurement tasks for the functions of the Chair and visits to the Chair, including physical office administration.
• Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques for specified projects.
• Responsible for ensuring that the Chair’s website is always updated.
• Provide support in the marketing of the Chair’s research and activities
• Assist the Chair holder with the Annual Progress Report for the National Research Foundation of South Africa.
• Responsible for the technical and language editing of reports of the Chair.

Research support

• Assist with the conceptualization and execution of collective research projects of the Chair.
• Responsible for book orders and maintenance of the CLES library and internal loan system.
• Participate in the development and facilitation of the new LLM and PGDip Programme in Local Government Law and Policy to be hosted by CLES.
• Participate in the development and facilitation of short courses for councilors and city-level officials.
• Assist with the co-editing of books.
• Co-supervision of LLM students.
• Publish one case note or article per year.

Ad hoc tasks

• Perform ad hoc administrative tasks as assigned for the general functioning of the Chair.
• Perform ad hoc administrative tasks as assigned in support of the work of the Research Unit in the Faculty of Law.

Minimum requirements

• A master’s degree (NQF level 9) in Law (local government related).
• A minimum of four (4) years’ experience in a scholarly legal research and publication environment.
• A minimum of two (2) years’ experience in a research environment within the university sector.
• A minimum of two (2) years’ experience in any of the required areas of work e.g. logistics and project management
• A minimum of one (1) year experience with postgraduate study supervision.

ADDED ADVANTAGES & PREFERENCES:

• A Phd (NQF level 10) in Law (local government law related).
• A Membership with scholarly legal associations such as the Environmental Law Association of South Africa and the
• Association of Urban Legal Scholars.