Resource Coordination Assistant at U.S. Embassy South Africa

Duties

• The Resource Coordination Assistant (Administrative Support) works under the direct supervision of the Resource Coordination Specialist or Country Public Affairs Officer (CPAO) designee and receives work guidance from the Consulate General Durban PAO or PAO designee. 
• The job holder is the Public Diplomacy (PD) locally employed (LE) Staff member responsible for managing administrative aspects of the PD Section in Pretoria. 
• Supports Established Opinion Leaders (EOL), Emerging Voices (EV), and Strategic Content Coordination teams. 
• Provides primary administrative support for the Consulate General Durban PD Section, including budget tracking, grants coordination, and procurement requests. 
• Provides general administrative support as requested to PD Sections in Johannesburg and Cape Town. 
• Oversees Pretoria and Durban PD Section time and attendance, staff travel, and other administrative tasks; manages Pretoria program calendar. 
• Serves as a primary point of contact for the Pretoria PD Section, ensuring that visitors receive accurate and timely information with the highest level of customer service. 
• Serves as the country administrator for PD Tools and the lead PD Section coordinator for Contact Relationship Management (CRM) database.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a:

• security certificate; or 
• security clearance.
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.  
• Selected candidate must be able to begin working within a reasonable period of time 12 weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• University degree in business administration, financial management, organizational management, accounting, public administration or local equivalent is required.

Please address this factor in your ERA application under Education.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• A minimum of three years of progressively responsible experience in administrative services, procurement, customer service, or events management is required.
• Please address this factor in your ERA application under Major Duties and Responsibilities.