Safety Clerk (Contractor) at GIBB Engineering and Architecture

Key Performance Areas

• Maintain accurate site safety statistics and safety related documentation records
• File management
• Document control
• Internal communication
• Meeting support
• Information flow
• Timeliness
• Accuracy
• Responsiveness

Responsibilities

• Establishing and maintaining a safety data capturing system – capturing of safety stats for the site.
• Coordinate contractors safety statistics and related documentation ensuring that they comply to the standards required by GIBB and the Client
• Maintain a filing system for individual contactors
• Typing and distributing of SHE meeting minutes.
• Maintaining and updating Safety Information Boards and safety stats boards
• Ensure Safety Topics are communicated to the contractors and displayed on the notice boards
• Communicating with the project document controllers ensuring that documents are received and distributed effectively and efficiently and respective document transmittals are received. 
• Management of personnel and vehicle tags. Making sure that they are issued when new equipment and personnel come onto site and the cancellation and recovery of tags when equipment and people leave the site.
• Make and coordinate booking for medical examinations and site inductions.
• Ensures that all outgoing typed correspondence are spell checked and as far as is practical conform to standard formats
• Notifies the Construction Manager / Chief Safety Officer of safety meeting appointments on both a weekly and daily basis, and any urgent deadlines
• Where requested, arranges safety meetings by contacting each individual concerned to ensure availability and subsequently confirms by memorandum.
• Informs the Construction Manager / Chief Safety Officer when person to be telephoned is not available and follows up until directed otherwise
• Maintains control over incoming and outgoing emails regarding the HSE of the project.
• Distributes emails received (letters, procedures, messages, etc.) to the relevant personnel as soon as possible after receipt
• Maintains a filing system for the  Chief Safety Officer
• Is at all times smartly dressed and well groomed
• Treats all information with confidentiality
• If and when required, work reasonable overtime to expedite timeous work completions
• Persons employed by GIBB are responsible for ensuring that they act according to agreed procedures and work instructions and make themselves familiar with all the procedures that relate to their sphere of activities 

Requirements

Qualifications

• Grade 12

Experience 

• Must have experience in safety related administrative work and capturing safety data in an office environment, preferably on a construction site
• Computer literacy – Microsoft Word, Microsoft PowerPoint, Microsoft EXCEL
• SharePoint will be an advantage