Jobs at Pump & Abrasion Technologies

Job Description

• The role of a sales administrator is to deal with incoming customer enquiries and assisting the sales force with daily sales administration activities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Processing quotes for Sales Reps and Internal sales.
• Capturing Sales Orders.
• Invoicing of orders.
• Supporting the sales force with general operations to help reach the team’s objectives.
• Taking phone calls from customers and sales reps.
• Assisting and resolving all customer and sales representatives’ enquiries.
• Communicating internally important feedback from customers and sales reps.
• Dealing with and responding to high volumes of emails.
• Ensure high levels of customer satisfaction through excellent sales service (Internal and External Customers).
• Assistance with Tender preparation, reports & proposals.
• Assist Sales team in managing client orders by generating quotations, sales orders, invoicing, creating job cards, attending to emails and correspondence
• Follow-up on all outstanding work daily and advise salesperson accordingly
• Ensure all administrative tasks, are completed within the prescribed time frames
• Help with other activities as and when required

REQUIREMENTS FOR THE ROLE:

• High organisational skills
• Must be able to multitask
• MUST HAVE EXPERIENCE IN - Invoicing, Sales Order and Quotations
• Must be organized, flexible and professional
• Ability to prioritise own workload.
• Strong communication skills.
• Experience, Skills and Knowledge of Syspro advantageous
• An administrative or sales background.
• Must be detail oriented.
• Must a quick-learner and an excellent communicator
• Attention to Detail
• Team Player
• Reliable transport

EDUCATION AND EXPERIENCE:

• Previous sales administration highly beneficial.
• Matric Certificate
• Basic Microsoft Skills
• Clear Criminal record

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Job Description

• Pump and Abrasion Technologies (PABT) is a global leader in the design, manufacturing, and assembly of heavy-duty slurry pumps. Our culture is deeply rooted in an entrepreneurial spirit and a "do whatever it takes" mindset.

Key Competencies & requirements:

• BCom Degree or any other relevant qualification is essential.
• 3 years’ supply chain or procurement experience.
• Syspro experience is an added advantage
• Exposure to international procurement practice will be advantageous.
• Suitable candidate will be highly energetic, self-driven, independent, self-motivated person with extensive problem solving and communication skills.
• Strong financial performance: optimized supplier costs and performance results. Cost and performance vs. industry standards and competitors
• Must be confident to work on his/her own initiative.
• Must be able to work well under pressure and able to successfully manage tight deadlines and multitask.

Key Functions of Role, BUT NOT LIMITED TO:

• To perform duties in sourcing, negotiating and finalizing all orders relating to the purchase of direct and indirect materials for the company.
• Manages a continuous improvement program regarding external suppliers and benchmarks total cost and performance.
• Conduct regular price comparisons between various retail chains ensuring consistent competitiveness.
• Negotiate with vendors and suppliers of agreed materials for cost reductions and delivery schedules utilising initiatives such as consignment stock agreements.
• Regular procurement from local as well as from international suppliers to ensure consistent supply and availability.
• Daily price negotiations with suppliers.
• Relationship building with internal and external customers throughout the value chain.
• Daily stock level management, forecasting and demand planning.
• With collaboration of technical team ensure that suppliers deliver desired quality.
• Resolve all relevant internal and external queries.
• Ensure customer and supplier inquiries are resolved efficiently.
• Processing of Requisitions.
• Completion of supplier application forms.
• Placing orders with suppliers.
• Quotes requested from suppliers.
• Other administrative tasks as requested.

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Job Description

• Pump and Abrasion Technologies (PABT) is a global leader in the design, manufacturing, and assembly of heavy-duty slurry pumps. Our culture is deeply rooted in an entrepreneurial spirit and a "do whatever it takes" mindset. 
• The Strategic Sourcing Specialist will be responsible for developing and implementing sourcing strategies to achieve cost savings, improve supplier performance, and ensure the timely delivery of high-quality materials and services. This role requires a deep understanding of manufacturing methods and procurement principles, as well as strong negotiation and problem-solving skills.

Job Description:

• Responsible for the sign-off procedure on all new components/products: 
• Supplier to be onboarded and necessary SLA’s and NDA’s are in place. 
• Best Price vs MOQ vs Service/Quality vs Supplier agreement be reached 
• Parts are adequately signed-off (price, supplier, lead time, drawing sign-off) before releasing into production. 
• Work closely with planners to ensure initial stock holding for new products are implemented before launch. 
• Work closely with Quality department to ensure suppliers meet required quality and are continually improving. 
• Continuously re-evaluate current suppliers and supplied goods to ensure a continuous improvement process are followed on current supply chain and supplied goods. 
• Keep a database of savings generated and quality/supplier improvements achieved. 
• Develop and implement strategic sourcing initiatives to drive process improvements, reduce costs, and leverage supplier relationships. 
• Manage supplier quality and service performance, cost savings, and continuous improvement initiatives. 
• Conduct market analysis to identify potential suppliers and evaluate their capabilities. 
• Negotiate favorable payment terms, pricing, minimum order quantities (MOQ), and lot sizes with suppliers. 
• Create and manage supplier contracts, including service level agreements (SLAs) and non-disclosure agreements (NDAs). 
• Any other reasonable request or procedure implemented by management

Minimum requirements: 

Education:

• A bachelor's degree in a relevant field such as supply chain management, business administration, finance, or procurement. 

Experience:

• At least 5 to 7 years of experience in procurement or a closely related field. This experience should include a proven track record of successful sourcing and contract negotiations. 

Skills:  

• Excellent negotiation and problem-solving skills.  
• Proficiency in MS Office, strong organizational and communication skills, and knowledge of procurement principles and practices. 
• Proficiency in ERP software, preferably Syspro or SAP 

Additional Skills:

• Understanding manufacturing methods and differences – sand casting, machining, fabrication, elastomer molding. 
   

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Job Description

• Overall responsibility for the international administration, planning, logistics, and coordination of related operations with budget accountability. A key focus of the role is to ensure that all PABT international requests to PABT head office are actioned and continually improve the growth of the Business. Follow-up on all open issues and advise salespersons accordingly. The function will be the interface between PABT SA and PABT International Branches – Canada and USA

Key Competencies & requirements:

• Grade 12 or equivalent
• Minimum 2 years’ international experience
• Basic Financial experience – Credit notes, quotations, PO’s, budgets, costing and invoicing
• Established proficiency in MS Office with emphasis on Outlook, Word, Excel, and PowerPoint
• Honest and Hardworking
• Working with Senior Management
• Deadline driven
• Canada - Ability to work efficiently on own or as part of a team, in a pressurized environment
• Good interpersonal and people skills, and ability to communicate effectively
• Syspro experience
• Meticulous attention to detail
• Excellent sense of urgency
• Flexible in terms of working hours (overtime and weekend work when required)
• Able to identify and balance working times between SA, Canada, and USA

To ensure that the need of international countries is met when taking their various time zones into consideration, working hours will be from as follows:

• Monday to Thursday - 12H00 to 21H30, which includes standard breaks
• Fridays – 12H00 to 18H00, which includes standard breaks
• Availability to work extended hours as per operational requirements

Key Functions of Role and Duties, but not limited to the following:

• Managing international orders by generating quotations, sales orders, invoicing, strip jobs, receiving stock into the system, and attending to emails and correspondence
• Follow-up on all outstanding work daily and advise General Managers per country accordingly
• Ensure all administrative tasks are completed within the prescribed timeframes
• Assisting and resolving all customer and sales representatives’ queries
• Communicating internal important feedback from customers and country reps
• Ensure high levels of customer satisfaction through excellent sales service (Internal and external customers)
• Help with other activities as and when required such as, but not limited to, managing marketing material needs and the international marketing folder is updated, liaising access rights with the IT department
• Arrange all logistical needs with the shipping companies – Containers, flatbeds, etc.
• Creating POs for Stock orders from SA
• Creating POs for stock between Canada suppliers
• Arranging Logistics from SA to Canada
• Arranging Logistics from SA to USA
• Liaising approvals of POs, expense claims, payroll and RTOs with Line managers and MD
• Keeping and managing detailed filing systems electronically
• Following up on debtors
• Maintaining Syspro from the stock administration aspect such as creating stock codes or pricing updates as and when required
• Keeping a detailed filing system on important company documentation as and when sent through
• Financial Administration – Cash forecast and sales, Costing and Budgeting
• Stock take – Capture all stock into Syspro as per stock take sheets from Sales Representatives – Quarterly
• Ensure that payments are approved and loaded onto the bank as per each country
• Reports - Manage RTO management report, update and send to GMs weekly
• Follow the full Logistics process from Containers to arrive at International Offices
• Management of RTO Spreadsheet for USA and Canada