Schemes Overnance Officer - Gauteng x1 (Ref. CSOS/SGOGP/02/24) at Community Schemes Ombud Service (CSOS)

Requirements

• A 3 – year degree in Law (NQF 7). 
• A total of 4 years working experience. 
• Postgraduate qualification in Law and Admission as an Attorney will be advantageous. 
• Previous experience in Sectional Titles will be advantageous. 
• Advances MS Office (Word, Excel and PowerPoint). 
• Extensive knowledge of the CSOS Act & Regulations. 
• Sectional Titles Schemes Management Act & Regulations. 
• Companies Act. 
• Constitution. 
• POPI Act. 
• Knowledge of good governance. 

Key Performance Areas 

• Ensure compliance of Community Schemes Governance Documents with all applicable legislation. 
• Receive the schemes governance documentation (new sectional title, amendment of an existing and registered scheme from regulation, rules, unanimous resolutions). 
• Liaise with the scheme for outstanding documents. 
• Conduct quality assurance on the schemes governance documentation. 
• Compile a report with recommendations for the scheme. 
• Receive community schemes amended version. 
• Conduct further verification and quality assurance on the amended documentation. 
• Issue the approval certificate. 
• Submit to the office of the Chief Ombud for signature. 
• Present the signed signature to the scheme. 
• Update the database. 
• Liaise with the deeds office and receive establishment certificates. 
• Check that all documents are attached as per the application form. 
• Verify the authenticity of submitted documentation. 
• Receive correct measures from schemes. 
• Monitor compliance. 
• Update the schemes database compliance status. 
• Submit the certificate to the Chief Ombud for approval. 
• Ensure that all suggested amendments on the Community Schemes Governance document have been affected by the Executive Authority of the Community Schemes. 
• Governance document and the final document submitted to CSOS. 
• Ensure that the Community Schemes Governance Documentation is legible and complete. 
• Request the community schemes to replace the Governance documentation where necessary. 
• Ensure that the Governance Documentation are of good quality. 
• Ensure that the Governance Documentation is archived as per the Record Management Policy. 
• Process all applications for requests for access to the Governance Documentation. 
• Retrieve the Governance Documentation from archive files where necessary. 
• Ensure that the access fee is paid by the requested before access to information is granted. 
• Provide the duly registered Community Scheme with the compliance certificate after approval by the Chief Ombud. 
• Submitting management reports on the implementation of the CSOS Act about Community Schemes Governance Documentation management. 
• Facilitate the development and implementation of the Governance Documentation Management Policy.