Secretary III - JHB North at Adams & Adams

Duties and responsibilities

• Creation of new Trade Mark records on Patricia and opening of file covers
• Preparing Trade Mark forms, certificates, acceptance notices and Powers of Attorney for lodging with the Registrar
• Attending to legalization of Powers of Attorney
• Typing correspondence in response to the Registrar’s queries or official actions
• Filing South African and foreign applications
• Capturing of history on computer records
• Communicating with search clerks at the Trade Marks Office
• Entering searches onto system and typing of search correspondence
• Attending to accounting matters (re: suspense items and open item listing)
• Typing of invoices and credit notes (including up loadable-bills)
• Creating and printing trade mark listings and portfolio reports
• Opening files and dictation typing
• Faxing, filing, photo copying and general office duties
• Sending and receiving e-mails
• Typing of minutes of meetings and Checking and monitoring Standing Instructions
• Answering telephone calls and screening calls
• Handling routine correspondences
• Arranging meetings and appointments
• Diarising files and Drawing diaries
• General typing of correspondence as required from time to time
• Preparation of quotes for clients
• Any duties as may reasonably be expected from a secretary in relation to the relevant practice

Requirements

Skills and knowledge

• Computer literate in Word, Excel
• Computer literacy in Patricia will be an advantage
• Typing speed of 65+ wpm and excellent dictation skills
• Fully conversant in English (speak and read)
• Ability to work independently, to work under pressure and to use initiative
• Ability to prioritize
• Ability to handle information related to the department with confidentiality
• Good organizational skills
• A meticulous person with attention to detail
• A person with a moderate temperament who are able to deal with the daily demands
• In-depth knowledge of Patricia and CMS will be an advantage

 Qualification/s

• Matric/ National Diploma or equivalent qualification
• Secretarial Diploma/Certificate (preferably legal)
• 2+ yrs relevant experience as a secretary
• Experience in dealing with trade mark matters in African countries and commercial IP matters would advantageous