Secretary - Kensington at Pick n Pay Stores Limited

To provide and enable divisional culture and processes required for innovation to succeed in any given scenario with a focus on supporting and enabling key activities driven throughout the division.

Provide administrative support to the Head of General Merchandise, Senior Category Buyers and Strategic Planner HOD and to ensure that all Administrative/Support requirements are met. Support the above to perform their responsibilities in an organised and timely fashion which is consistent within the operating practices of the organisation, the requirements of their roles and in doing so provide support to the General Merchandise division.

Requirement

• Grade 12/Matric or equivalent qualification
• Relevant  Tertiary Qualification advantageous
• Excellent computer skills
• Graphic design experience
• 5-7 years PA experience
• Change Management experience advantageous
• Experience with high efficiency and accuracy of typing and word processing

Competencies:

• Commercial and financial acumen
• Verbal and written communication
• Attention to Detail with a sense of urgency
• Organisational agility
• Analysis
• Judgement and decision-making
• Innovation
• Drive
• Self-Management
• Teamwork 
• Networking 

Admin

• Manage the end to end promotion process with the Advertising Assistant
• Be the conduit between the buyers and Advertising Assistant
• Compile reports from a variety of sources and prepare executive summary and proposal to HOD.
• Compile and produce high-quality business-related presentations, reports and co-ordinate function for budget purposes
• Co-ordinate meetings internally and externally with high performing mindset
• Co-ordinate all travel arrangements (local and international), including visa applications and relevant authorizations.

Communication

• Facilitate front office duties such as phone calls, answer questions and information requests in line with defined rules.
• Create communication and processes that assist with innovation in the division and GMD HOD

Stakeholder Management

• Manage stakeholder projects and logistics to ensure all areas are informed and empowered 

Self-Management

• Drive and live the culture of the compelling vision and strategy for innovation within the organization and successfully lead others in that direction.
• Collaborate with others to achieve results  

Demonstrate PnP values  

• Achieve KPI’s / deliverables within agreed time-frames and according to quality standards 
• Promote co-operation in working with others to achieve shared goals 

Visual Merchandiser:

• Management and support of this new role within GMD
• Overseeing of GMD Weekly Huddle Pack providing professional and comprehensive communication regarding GMD to stores
• Assistance in providing video content designed to improve communications in relation to visual merchandising in stores

Projects and Functions

• Liaise and assist with relevant stakeholders to arrange events and functions such as year-end functions, Christmas range conferences etc.
• Participate and assist with projects assigned

Design

• Design of content for HOD on PowerPoint
• Graphic design and build of promotional content (including videos) on a design platform such as Canva, CapCut, or any similar platform

System Development

• Examples of system development this year:
• AdNote shortfalls highlighted and addressed to optimize the promotions submission process
• Store Portal shortfalls highlighted and addressed to increase participation and sales

Franchise Interaction

• Communication to Franchise stores with regards to GMD deals
• Getting a better understanding of Franchise stores’ needs and adjusting current systems/product offerings to better serve and for full these needs
• Aiming to improve KPI sales growth across all business platforms including the on-line segment of the division