Secretary (P11) (Facilities Management: APB Campus Senior Director) (Re-advert) at University of Johannesburg

Job description
Responsibilities:

• Manage the Senior Director’s office and to act as first line of contact to the stakeholders, staff etc. in a professional manner.
• Arrange travel and accommodation for the Senior Director for official business trips and conferences (local and international).
• Receive and directs calls to relevant staff head of departments.
• Compile agendas, registers, take minutes at meetings for accurate record keeping.
• Arrange and co-ordinate workshops, functions, conferences, etc. as per the Senior Director’s request.
• Maintain a trusting and open relationship with other secretaries, managers regarding official matters.
• Assist in maintaining and tracking the monthly budget for all units within the department.
• Ensure that documentation is kept safely and securely to maintain confidentiality.
• Manage the Senior Director’s diary and ensuring that all the commitments are honoured.
• Handle all procurement related to the Senior Campus Director’s office, including staff teas, stationery, computers, and office equipment.
• Perform ad hoc duties as and when required to support the effective functioning of the Campuses and Facilities Management. Department

Minimum requirements

• National Diploma (NQF 6 or equivalent) in Administration, Secretarial etc. 
• Three (3) to five (5) years' of secretarial experience is essential.
• Three (3) to five (5) years' administrative experience including proficiency in iProcurement (iProc) systems, hosting events etc.
• Computer Literacy in Microsoft 365 Office and Oracle or similar.
• Proven experience of extensive diary management and scheduling.

Competencies and Behavioural Attributes:

• Pay attention to detail
• Ability to perform under pressure and work independently.
• Good communication skills
• Interpersonal skills
• Knowledge of Procurement procedures
• Office and administration Management
• Knowledge of Finance including budgeting
• Planning and organisational skills.
• Report writing skills.
• Excellent interpersonal skills.
• Good customer service
• Deadline driven

Recommendations:

• Knowledge of UJ rules and regulations
• Previous experience in the Higher Education and Training sector

Deadline:25th July,2025