Secretary: Provincial Investigation and Integration - Inland at Public Protector South Africa

Reference: PPSA 01/08/2024

Requirements:

• A three-year qualification at NQF level 6 in Office Management /Public Administration/Public Management/Management Assistant/Secretarial Services
• One-year experience of providing Secretarial services in a similar type of environment.
• Excellent typing and organizational skills; proficiency in MS Word, Ms Excel, Ms PowerPoint, experience of e-mail and internet are essential.

Competencies, Knowledge and Skills:

• Good verbal and written communication skills.
• Ability to organise work well.
• Delivery and service orientated.
• Hardworking.
• Good customer service skills.
• Good telephone etiquette and ethical conduct.
• Excellent writing skills and attention to details.
• Good interpersonal relations.
• Ability to maintain a high level of confidentiality.
• Ability to manage many tasks at once, work against short deadlines and remain calm and focused.
• High level of professionalism.

Key, Responsibilities and Duties:

The candidate will assist the Executive Manager: Provincial Investigation and Integration - Inland with the following:

• Secretarial and administrative functions, typing, copying and filing of letters, reports and memorandums.
• Answer and screen all incoming calls.
• Follow up on all submissions of the Executive Manager: Provincial Investigation and Integration - Inland Branch.
• Managing the diary and Out-trays of the Executive Manager: Provincial Investigation and Integration - Inland Branch.
• Preparing for the meetings of the Executive Manager: Provincial Investigation and Integration - Inland Branch.
• Coordinating and managing all activities related to meetings of the Executive Manager: Provincial Investigation and Integration - Inland Branch i.e. invites, booking of venue, refreshments, packs/documents for meetings, agenda and taking minutes.
• Quality assurance of documents received for the Executive Manager: Provincial Investigation and Integration - Inland Branch.
• Coordinate stationery, goods and services and the distribution thereof.
• Assist with Coordination of the Unit’s events.
• Sorts, edit, record and distribute correspondence.
• Making travel arrangements and any other duties as required from time to time and facilitate the completion of GRNs