Secretary to Council (City Secretary) at City of Johannesburg

 CIRCULAR 003/2024 

Minimum Requirements: 

•  Matric/Grade 12; 
•  A qualification in Bachelor of Laws (LLB) or equivalent NQF level 8; 
•  A Masters qualification, and or a Company Secretarial Professional qualification and registration with the Institute of Company Secretaries of Southern Africa (ICSA) will be an added advantage; 
•  5 years’ senior management experience and 3 years at middle management 
•  10 years’ overall experience in the legal field in local government or a Chartered Secretary with 6 – 8 years relevant exposure and experience; 
•  Good command of English; and 
•  Other languages within the Nguni and Sotho category will be an added advantage 

Primary Function: 

• Direct and lead the Office of the Speaker, by developing, implementing, coordinating, facilitating and promoting best practices, strategies, structures, mechanisms, policies, procedures, practices, programmes/interventions and culture, in order to strengthen the Legislative Arm through the research, development and implementation of the best practice systems and processes of scrutiny and oversight (of the executive) and public participation.

Key Performance Areas: 

•  Provide by-law making, accountability, oversight, and scrutiny services; 
•  Manage and coordinate Legislature empowerment and stakeholder management and relations services; 
•  Provision of strategic direction and management services; 
•  Initiate and participate in the development of effective and efficient Department organisational structures, processes, and systems; 
•  Ensure capacitation of the Department’s structure through effective and efficient Recruitment, Selection, and Placement processes; 
•  Provide sound strategic leadership to the Department; 
•  Ensure effective control of the financial resources of the Department; 
•  Ensure effective control of Human Resources; 
•  Manage specific administrative and reporting requirements associated with the Department and Individual performance. 

Leading Competencies: 

•  Analysis and interpretation of legislation and policies  Stakeholder relations and influencing; 
•  Uses tact, diplomacy, and a positive attitude in all internal and external communications, whether verbal or non-verbal and other interactions with the public or other City officials; 
•  Attention to detail; 
•  Flexible and practical approach to work; 
•  Direction and diplomacy; 
•  Management, planning, budgeting, monitoring, and organising; 
•  Good written and verbal communication (report writing, PowerPoint, presentation, and public speaking). 
•  Strategic Direction and Leadership; People Management, Program, and Project Management; 
•  Financial Management; 
•  Change Management; 
•  Governance leadership; 
•  Knowledge and understanding of legal prescripts; 
•  Interpretation of legislations, By-laws and Regulations; 
•  Networking and Maintenance of Sound Relations; 
•  Ability to operate in a Political Environment. 

Core Competencies: 

•  In-depth knowledge and understanding of the Legislature and service delivery environments and its legislation; 
•  Sound knowledge of Political and Community Protocol including the knowledge of the different political agendas and community needs and requirements; 
•  Knowledge of local government environment and its factors, Government-wide policies, and the ability to interpret and apply policies and legislations; 
•  Knowledge of Local election laws, Codes, Ordinances, and Resolutions; 
•  In-depth understanding of research, strategy, and policies ain relation to the Protocols, Ordinances, and separation of powers as well as any matters relating to the governance of the Council and how it can be innovatively and practically applied; 
•  Knowledge of principles and practices of Good Governance, administration, and personnel management. 
•  Moral Competence; 
•  Planning and Organising; 
•  Analysis and Innovation; 
•  Knowledge and Information Management; 
•  Effective Communication; 
•  Results and Quality Focus.