Senior Accounts Payable Administrator (Stock and Logistics) at MultiChoice

Key Performance Objectives

Operational Delivery

• Preparation and capture of Invoices and Credit Notes for Payment
• Provide support within the Accounts Payable function, Includes, Customer Vendor Relations, and the AP disbursement group which handles all check disbursements and tax related matters for 3 ERP systems.
• Support automated invoice processing system, including relevant mailboxes, processing queues and reporting.
• Process accounting functions including maintenance of AP related general ledgers, accounts payable, accounts receivable; ensures accuracy and timeliness.
• Assist with monthly close including accruals, account reconciliation & variance analysis
• Assist with improving, implementing and documenting processes and internal control policies and procedures
• Identify opportunities for process improvements or automation and then drive the implementation of the solution
• Perform supplier reconciliations and follow-up on exceptions, including aged items
• Manage supplier and internal query service desk
• Decision on which accounts to pay/withhold relating to assigned portfolio
• Preparation of payment files where applicable
• Accurate processing of VAT, Withholding Tax and Levies, where applicable
• Accurate archival of all supporting documents, including approvals for deviation in processes for audit purposes
• Intercompany processing, clearing and monitoring, where applicable
• Monitoring and processing of stock related and clearing thereof 
• End to end process accountability of assigned portfolio 
• Perform relevant GL recons, including GRIR, Down Payments & Debit Balances
• Trade Creditors and Sub-ledger Age Analysis Reporting 
• Processing of standard Accounts Payable Month-End transactions 
• Following up in internal queries with the relevant divisions to ensure that creditors are paid accurately on time 
• Back up to team members in the Accounts Payable Full function team 
• Conforming to relevant rules as per company policy & country regulations
• Ensuring correct allocations of returned supplier payments into relevant general ledger accounts and Sub-ledger
• Accurate processing to General Ledger accounts 
• Resolving supplier payments queries relating to Customs VAT, SARS Import queries, Audit and internal logistics/warehouse enquiries
• To carry out any other Ad-hoc and Audit duties as may be required from time to time by management.
• Accounts Payable processing across all platforms

Relationship Building

• Communicate with Finance Business Partner’s and Shared Services
• Warehouse and Stock and Logistics Teams
• Group Treasury
• Resolve queries with internal & external banks, Finance business partner’s
• Ongoing liaison with internal stake holders

Essential Qualifications

• Studying towards BCom Accounting or related qualification
• Completed Bookkeeping and/or National Diploma in Accounting.
• Senior Certificate with Accounting as a subject.
• Industry knowledge specific to area of accountability, including SARS import controls
• 2 to 3 years’ experience in Stock and Logistic Management

Experience / Skills

• SAP ERP Skills
• Foreign/International Payments Skills 
• SARB regulations 
• Balance of Payments
• Forex (FX) deal booking
• Coupa ERP Skills, not required but advantageous
• High level of Excel experience and proficiency
• Excellent communication skills
• Able to demonstrate and provide evidence of managing teams