Senior Administration Clerk at Department of Basic Education

REQUIREMENTS :

• The applicants must be in possession of a Senior Certificate or equivalent qualification; Knowledge of E-Submission; Knowledge of Director-General (DG) Memos

DUTIES :

• The successful candidate will be responsible for rendering general clerical support services within the Office of the Director-General; Receiving, recording, and distributing incoming and outgoing correspondence; Receiving visitors and providing basic administrative assistance; Coordinating enquiries to the Office of Director-General from internal and external stakeholders; Maintaining proper filing systems and ensuring safekeeping of documents; Maintaining office supplies and ensuring stationery availability; Capturing data and updating administrative records and databases;
• Providing registry and document tracking support.; Providing technical support for Smartgov; Providing support during interviews, workshops and departmental events; Assisting with the preparation, photocopying, scanning, and distribution of documents; Assisting with Parliamentary enquiries; Assisting with travel and accommodation arrangements where required; Assisting on DG’s projects, including Basic Education Sector Lekgotla, DG engagements with provinces; Arranging meetings, venues, and logistical requirements when required; Handling telephone enquiries and direct calls appropriately; Supporting the coordination of submissions, reports, and compliance documents; Ensuring accurate record keeping and adherence to administrative procedures; Performing other administrative duties delegated by supervisors or management; Performing general office support to the PA of the Director-General.