Vacancies at Department of Basic Education

REQUIREMENTS :

• The applicants must be in possession of a qualification at NQF Level 7 as recognised by SAQA; Five (5) years’ experience at Senior Managerial level is required Experience, knowledge and understanding of violence prevention, social cohesion and equity in education, sport, arts and culture; Experience in discharging high level strategic planning processes, human resource management and financial management; Excellent communication skills, inter-personal skills and writing skills;

DUTIES :

• The successful candidate will be responsible for strategic and operational leadership in the development, implementation, coordination and implementation of education policies and legislation and policies, programmes and systems to ensure quality education for all; Providing strategic leadership and operational management of the Chief Directorate, which includes the Directorates: Social Cohesion and Equity; School Sport and Enrichment as well as Safety in Education; Promoting school sport, arts and culture programmes; Promoting safety in education;
• Promoting social cohesion, human rights and non-discrimination in education; Liaising and co-operating with Provincial Education Departments, National Government Department, Universities, Research Organisations, Sport Federation, as well as Non- Government Organisations and Civic Organisations; Overseeing monitoring and evaluating policies and strategies for promoting the work of the Chief Directorate; Representing the Department, both internally and externally as required; Liaising with and reporting to project funders; Managing the MTEF budgets and monthly cashflow statements of the Chief Directorate; Coordinating and monitoring the performance management and development as well as needs-based capacity building of staff; Overseeing the development and management of risk and fraud management plans; Coordinating and monitoring the implementation of programmes as directed by the Council of Education Ministers, Heads of Education Department Committee, the Minister and Senior Management. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Monitoring and Evaluation (M&E); At least four (4) years of relevant technical experience as an Assistant Director or equivalent in research;

DUTIES :

• The successful candidate will be responsible for the Directorate’s Annual Strategic Plan, Annual Performance Plan (APP), and Operational Plan; Collaborating with key role players ensuring that monitoring and evaluation of the programme is aligned with the M&E Framework, including Provincial NSNP Teams responsible for Monitoring, Reporting and Response (MRR); Reviewing and strengthening the M&E Framework; Building processes or systems towards MRR digitisation; Coordinating monitoring activities and ensuring the Directorate meets its targets; Monitoring and facilitating internal and external research/evaluation of the NSNP; Supporting and holding provinces accountable for providing quality-assured and timeous reports; Consolidating, analysing, and reporting on quarterly programme performance data; Reviewing the Directorate’s monthly and quarterly performance information reports and supporting evidence; Compiling and customising reports for various audiences as requested by the Directorate;
• Reviewing and analysing provincial business plans; Attending to internal and external audit findings, resolving audit matters and reporting on progress; Identifying and reporting on key programme risks on the Risk Register; Developing and reviewing monitoring tools and reporting templates; Facilitating training on programme implementation; Communicating effectively with internal and external stakeholders; Liaising and networking with research organisations; Providing effective monitoring, evaluation and support to Provinces, Districts, and Schools for compliance with the NSNP Framework and Treasury Regulations. Ensuring performance development and performance management of staff. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) in Financial Management/Accounting or other similar qualification recognised by SAQA; At least four (4) years' experience as Assistant Director or equivalent level; Four (4) years’ experience in budget analysis environment. Experience of working with financial statements, supply chain management, data management, database and report writing; Proficiency in computer applications; 

DUTIES :

• The successful candidate will be responsible for ensuring effective monitoring and evaluation; Reporting financial performance of the Provincial Education Departments (PEDs) in alignment with their Annual Performance Plans and Strategic Plans; Ensuring improved quality of Provincial Education budget and funding of educational priorities;
• Liaising with stakeholders and DBE with regards to the PEDs financial performance; Facilitating capacity building on analysis, monitoring and reporting of the financial information and spending trends; Strengthening financial management reporting and decision making processes; Conducting constant assessment to ensure that approved provincial financial plans in line with relevant financial processes and prescripts; Travelling to PEDs for monitoring purposes Ensuring performance development and performance management of staff. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in communications; At least four (4) years relevant experience as an Assistant Director or equivalent level; Experience of working within government communication;

DUTIES :

• The successful candidate will be responsible for providing strategic advice and analysis on matters of intergovernmental relations and community liaison; Enhancing intersectoral collaboration and playing a key role in the advancement of the Department of Basic Education’s priorities; Supporting the Director in providing strategic communication leadership in the Basic Education Sector, Provincial Education Departments and statutory bodies; Leading the development of the Department of Basic Education’s overall intergovernmental and community liaison strategy to support the sector in the advancement of the intergovernmental elements of key policy initiatives; Co-ordinating intergovernmental relations and community liaison for the Department of Basic Education;
• Promoting intergovernmental co-operation and community liaison through approved protocols; Supporting the Director on facilitating inter-sectoral intergovernmental and community liaison co-operation; Assisting the Director with the management of the HEDCOM Sub-Committee on Communications the attendance and management of inter-governmental forums; Providing strategic photojournalism, advising and analysing matters of publication designs and production; Assisting the Director with videography and internal-communication; Enhancing the delivery of publication, photojournalism, videography and internal communication services for the advancement of the Department of Basic Education’s priorities; Leading the development of the Department of Basic Education’s overall publication, photojournalism, videography and internal communication strategy to support the sector in the advancement of the key policy initiatives;
• Co-ordinating the provision of publication conceptualisation, design and layout services to all Directorates, the Director-General and the Ministry; Co-ordinating the weekly publication of the Departmental Newsletter; Co-ordinating the management of internal communication platforms (e.g. intranet, e-mail signatures, electronic and static notice boards, e-mail broadcast messages etc.);Co-ordinating the management of photojournalism, editing and videography services to all Directorates, the Director General and the Ministry; Maintaining a professional relationship with all internal and external stakeholders; Managing personnel and service providers; Providing general strategic communications support to the Director Ensuring performance development and performance management of staff. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement Logistics;
• Three (3) years relevant experience at supervisory level; Three (3) years relevant experience in Supply Chain Management (SCM); Experience in Provisioning and Procurement Environment

DUTIES :

• The successful candidate will be responsible for ensuring adherence to PFMA, PPPFA, Treasury Regulations, SCM frameworks and DBE SCM policy; Ensuring that the quotation processes and standard bidding documents are in compliance and accordance with department policies, procedures and all applicable legislative requirements; Managing Transversal contracts; Ensuring acquisition through Transversal compliance with the engagement model and all SCM prescripts; Ensuring timeous payments of all Transversal contracts; Managing the creation of purchase orders; Ensuring timely capturing of internal requisitions; Ensuring that purchase orders are authorised as per SCM processes and ensuring safekeeping of purchase orders; Ensuring the integrity of LOGIS; Managing and analysing LOGIS reports and preparing monthly management reports;
• Managing payments for goods, services and assets; Managing the processing of payments and ensuring safekeeping of payments documents; Ensuring that invoices are captured on LOGIS on time; Conducting risk assessment and implementing mitigating measures; Reconciling statements from suppliers; Managing stores and warehouse; Managing deliveries; Managing spot checks and stock taking bi-annually; Addressing obsolete, surplus, and redundant stock; Monitoring warehouse and logistical flow of materials; Managing financial reporting;
• Compiling monthly payment reports, monthly Interim Financial Statements and Annual Financial Statements commitment reports; Managing monthly statement, Interim Financial Statements and Annual Financial Statements accruals and payable reports and weekly invoice reports; Responding to audit queries and implementing audit recommendations; Maintaining accurate records for audit and reporting purposes; Providing leadership and guidance to subordinates; Ensuring performance development and performance management of staff.

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics; A Minimum of three (3) years relevant Supply Chain Management; Experience in Bids Management and Acquisition Management

DUTIES :

• The successful candidate will be responsible for managing the Acquisition process effectively; Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings; Attending and responding to the audit findings; Providing secretariat function and support to the BSC and BEC; Compiling submissions after the BAC has made recommendations to the Director General; Compiling the bid committees reports; Compiling the monthly reports; Administering contracts’ compliance; Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC); Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process;
• Facilitating the finalisation of the contracts/SLA in consultation with Legal Services; Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days; Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts; Updating the Commitment Register when payments are processed; Coordinating and monitoring the Contracts; Ensuring proper record keeping of all contracts and relevant documentations; Reviewing modifications, extensions and contract close-out documents for further action; Attending and responding to the audit findings; Performing any other work as related duties by the managers. Ensuring performance development and performance management of staff.

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Accounting /Auditing/ Internal Auditing. A minimum of two (2) years’ experience in Internal Auditing or External Auditing;

DUTIES :

• The successful candidate will be responsible for Conducting audit projects from planning to reporting; Assisting in evaluating the department’s governance, risk management and controls processes; Conducting audits to determine and evaluate the adequacy, effectiveness, and efficiency of controls in accordance with the methodology; Contributing to the achievement of the internal audit coverage plan; Collecting information and participating in the compiling reports to the accounting officer and audit committee; Keeping up to date with new developments in the internal audit environment. 

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REQUIREMENTS :

• An applicant must be in possession of a 3 years post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA; At least two (2) years relevant experience in the management of the loss and disposal process in Government; Experience in working with BAS

DUTIES :

• The successful candidate will be responsible for receiving all the information on cases and relevant supporting documentation and opening a case file for each case; Receiving all the cases and all relevant documentation from the Loss Control Officer; Ensuring completeness of the agenda by reconciling reported cases; Including the cases in the agenda to be discussed at the Loss and Disposal Committee meeting; Taking minutes for every Loss and Disposal Meeting; Distributing minutes to all the members to enable them to take the necessary actions and provide input where necessary; Distributing preliminary recommendations made by the Loss and Disposal Committee to all the members to enable them to follow-up on the recommendations; Following-up on a weekly basis on the progress made on recommendations made by the Loss and Disposal Committee and provide feedback to the Loss Control Officer. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA; Two (2) years’ experience in administrative of examination process; Good understanding of the operation of the Public Sector

DUTIES :

• The successful candidate will be responsible for providing administrative support to the unit responsible for Policy and Irregularities; Assisting with the administration of all examination processes relating to policy and irregularities; Assisting with the coordination of the nine Provincial Education Departments (PEDs) through organising meetings for the National Examinations and Assessment Committee (NEAC), Heads of Examinations (HOEs), National Examinations Irregularities Committee (NEIC), Policy Task Team (PTT) and any other coordinating committees and task teams that may be established;
• Supporting the unit in collating reports on irregularities from the nine PEDs; Updating and maintaining a national database and register on irregularities; Supporting the unit in preparing presentations on irregularities for the National Examinations Irregularities Committee, writing submissions and memos; Assisting with the report writing of irregularities prepared for the Minister of Basic Education and Umalusi for approval of the examinations results; Drafting letters to Umalusi for assessment concessions and administrating the concession; Supporting the unit in drafting the budget and keeping record of expenditure; Processing remuneration claims as required; Providing general office support, including filing, tracking and processing of documents and correspondence, compiling and reporting financial updates, managing leaves, assuming secretarial functions when required. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA; Two (2) years relevant experience; Good understanding of the operation of the Public Sector; 

DUTIES :

• The successful candidate will be responsible for coordinating events and project relating to national and international assessment programmes; Providing specific support to the Directorate in implementing the National Assessment Framework; Including filing, tracking and processing of documents and correspondence; Compiling and reporting financial updates; Consolidating and compiling of quarterly reports on national assessment projects;
• Coordinating logistical and administrative functions relating to travel and accommodation of appointed assessors as well as contracted local and international researchers/specialists appointed in the Directorate; Checking and verifying all payments relating to subsistence and travel as well as remuneration of appointed assessors and contracted local and international researchers/specialists appointed in the Directorate; Facilitating participation and partnership agreements with local and international agencies/institutions;
• Providing administrative and logistical support to the Directorate; Coordinating administrative support across sub-units in the Directorate; Providing administrative support relating to procurement of goods and services of the Directorate; Coordinating provincial assessment coordinators meetings and the General Education and Training Assessment Committee meetings; Providing secretariat support for projects as and when required. 

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REQUIREMENTS :

• The applicants must be in possession of a Senior Certificate or equivalent qualification; Three (3) years’ experience in Salary Management; Experience in working with the PERSAL and BAS system

DUTIES :

• The successful candidate will be responsible for calculating and processing payments of salary related matters; Calculating and processing payments of claims for examiners and moderators; Calculating and processing payments of leave gratuities, severance pay and service bonus on service terminations; Implementing deductions on the PERSAL system; Salary claims in terms of transfer; Distributing salary advice; Managing monthly payroll schedules; Distributing monthly PERSAL reports; Liaising and rendering professional salary advice to clients within and outside the Department; Performing other work related duties as required. 

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REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA; Good understanding of the National School Nutrition Programme; A minimum of one (1) year relevant experience in the operation of the Public Sector;

DUTIES :

• The successful candidate will be responsible for assisting with the collection, capturing, verification and consolidation of programme information; Updating and maintaining the NSNP record keeping system; Providing data management and information flow in the Directorate; Compiling monthly monitoring schedule; Supporting the review of monitoring tools, tracking progress on Monitoring targets, Reporting and Response (MRR) Dashboards; Assisting with the preparation of reports, presentations and source data from the MRR dashboard; Supporting directorate’s research project; Assisting with other NSNP activities as required within the Directorate. 

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REQUIREMENTS :

• The applicant must be in possession of a Senior Certificate or equivalent qualification; The ideal candidate must have a good understanding of the operation of the Public Sector

DUTIES :

• The successful candidate will be responsible for secretarial and general administrative support services to the Chief Directorate/Directorate; Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors; Taking responsibility for the general organisation, tidiness and image of the Office of the Chief Directorate/Directorate; Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the Chief Directorate/Directorate or relevant units ensuring the efficient flow of information;
• Managing and coordinating the diary of the manager; Facilitating logistical arrangements for meetings, workshops and appointments; Making arrangements for the Chief Directorate/Directorate work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims; Maintaining a document management in an orderly filing system (electronically and manually); Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums); Quality assuring submissions and reports; Assisting with the consolidation of the Directorate’s/ Chief Directorates reports; Providing secretariat support during meetings and drafting minutes as required; Performing other work related duties as required. 

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REQUIREMENTS :

• The applicants must be in possession of a Senior Certificate or equivalent qualification; Knowledge of E-Submission; Knowledge of Director-General (DG) Memos

DUTIES :

• The successful candidate will be responsible for rendering general clerical support services within the Office of the Director-General; Receiving, recording, and distributing incoming and outgoing correspondence; Receiving visitors and providing basic administrative assistance; Coordinating enquiries to the Office of Director-General from internal and external stakeholders; Maintaining proper filing systems and ensuring safekeeping of documents; Maintaining office supplies and ensuring stationery availability; Capturing data and updating administrative records and databases;
• Providing registry and document tracking support.; Providing technical support for Smartgov; Providing support during interviews, workshops and departmental events; Assisting with the preparation, photocopying, scanning, and distribution of documents; Assisting with Parliamentary enquiries; Assisting with travel and accommodation arrangements where required; Assisting on DG’s projects, including Basic Education Sector Lekgotla, DG engagements with provinces; Arranging meetings, venues, and logistical requirements when required; Handling telephone enquiries and direct calls appropriately; Supporting the coordination of submissions, reports, and compliance documents; Ensuring accurate record keeping and adherence to administrative procedures; Performing other administrative duties delegated by supervisors or management; Performing general office support to the PA of the Director-General. 

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REQUIREMENTS :

• The applicant must be in possession of a Senior Certificate or equivalent qualification; Good understanding of the operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal)

DUTIES :

• The successful candidate will be responsible for providing admin support to FET Subject Specialist; Following up on communication to and from the office of the Director; Following-up on outstanding invoices through procurement and assets section; Working with the Provincial Education Department (PED’s) officials in programmes led by the FET Directorate; Coordinating leave forms, telephone accounts and other delegated functions; Analysing cash flow on monthly basis;
• Completing and verifying the claims for overtime payment; Requesting equipment quotations and process receipt of equipment; Arranging the workshops and conferences and providing administrative support throughout the duration of the functions; Making travel arrangements and process S&T for the Directorate; Arranging Directorate Meetings, taking and distributing minutes; Arranging meetings with stakeholders and take minutes; Setting up MS teams meetings when requested and providing secretarial support; Writing memos when required; Assisting with History Ministerial Task Team; Assisting other Directorates with work related when requested. 

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REQUIREMENTS :

• The applicant must be in possession of a Senior Certificate or equivalent qualification; Excellent interpersonal relations and communication skills (Written and Verbal)

DUTIES :

• The successful candidate will be responsible for driving services on a daily basis to the bank; Delivering, collecting documents, mailing parcels, packages, couriering mails, registering mails and parcels within the Department promptly; Delivering and collecting mail documents from Post-Office, other Departments and SITA; Sorting, distributing incoming and outgoing mail daily to relevant officials; Assisting with general administrative duties; Filing of documents, opening and sorting of mail delivering of ordinary mail/parcel to relevant officials within the Department; Performing other work related duties as delegated.