Assistant Director (Procurement) Supply Chain Management at Department of Basic Education

REQUIREMENTS :

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement Logistics;
• Three (3) years relevant experience at supervisory level; Three (3) years relevant experience in Supply Chain Management (SCM); Experience in Provisioning and Procurement Environment

DUTIES :

• The successful candidate will be responsible for ensuring adherence to PFMA, PPPFA, Treasury Regulations, SCM frameworks and DBE SCM policy; Ensuring that the quotation processes and standard bidding documents are in compliance and accordance with department policies, procedures and all applicable legislative requirements; Managing Transversal contracts; Ensuring acquisition through Transversal compliance with the engagement model and all SCM prescripts; Ensuring timeous payments of all Transversal contracts; Managing the creation of purchase orders; Ensuring timely capturing of internal requisitions; Ensuring that purchase orders are authorised as per SCM processes and ensuring safekeeping of purchase orders; Ensuring the integrity of LOGIS; Managing and analysing LOGIS reports and preparing monthly management reports;
• Managing payments for goods, services and assets; Managing the processing of payments and ensuring safekeeping of payments documents; Ensuring that invoices are captured on LOGIS on time; Conducting risk assessment and implementing mitigating measures; Reconciling statements from suppliers; Managing stores and warehouse; Managing deliveries; Managing spot checks and stock taking bi-annually; Addressing obsolete, surplus, and redundant stock; Monitoring warehouse and logistical flow of materials; Managing financial reporting;
• Compiling monthly payment reports, monthly Interim Financial Statements and Annual Financial Statements commitment reports; Managing monthly statement, Interim Financial Statements and Annual Financial Statements accruals and payable reports and weekly invoice reports; Responding to audit queries and implementing audit recommendations; Maintaining accurate records for audit and reporting purposes; Providing leadership and guidance to subordinates; Ensuring performance development and performance management of staff.