Senior Administrative Officer: Payroll - 25959 at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

• This role is responsible for processing payroll transactions, resolving payroll enquiries and compiling monthly reconciliations for third party payments.

The incumbent will be required to:

• Review documents received against information on the financial system (PeopleSoft);
• Review payslips for accuracy and completeness, after successful payroll runs, ensure required allowances and deductions are generated;
• Recalculate taxes and ensure that tax deductions are correct;
• Check employee terminations against the expected end date report;
• Calculate the salary in arrears for late appointments;
• Calculate and advise amounts on the financial management system (PeopleSoft) for Pension, Provident fund, and Group insurance;
• Review exception reports and reasons for differences in net salaries for reasonability (Noted differences: overtime, additional claims, resignation in the middle of the month, etc.);
• Perform a reconciliation of all deductions and 3rd party recons after transmission to banks;
• Receive monthly billing/ schedules from third parties and reconcile the current month billing vs current month’s members list;
• Manage queries regarding differences between third-party firms and employees;
• Follow up on staff enquiries regarding salaries not paid in.

MINIMUM REQUIREMENTS:

Relevant National 3-year Diploma OR Grade 12;

• Three (3) years’ experience (with a Diploma);
• Five (5) years’ experience(with Grade 12);
• Experience in a salary office and Advanced competency in MS Excel.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of the following;
• Income tax Act, UIF, SDL, BCoEA;
• SARS rules and regulations;
• UP Pension, provident and group life rules;
• UP internal policies;
• Payroll systems and processes;
• Calculation of income taxes and benefits;
• Ability to accomplishes tasks and processes accurately and completely;
• Ability to deal with others in difficult and complex situations to achieve resolution or adherence to laws and/or regulations;
• Ability to deal with high stress situations calmly and effectively;
• Ability to convey information clearly and concisely. 

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Bachelor’s degree; 
• 2-3 years’ financial experience; 
• 2-3 years’ PeopleSoft experience;
• Driver’s license (desired).

CLOSING DATE: 12 June 2025.