Senior Assistant Officer (Post Level 12) at University of the Free State

Duties and responsibilities:

Department Liaison 

• Address support and academic personnel queries and escalate difficult queries to line managers. 
• Ask for statements if not provided.

Client support 

• Address supplier queries and escalate difficult queries to line managers.

Data capturing 

• Capture invoices and credit notes, and other relevant creditors’ claims.

Process management 

• Manage dashboards.
• Follow up outstanding invoice/payment approvals/image now - workflow.
• Follow up on old outstanding invoices – with dashboard, open PO’s and statements.

Support teamwork. 

• Perform reconciliation of vendor accounts as per targets.

Compliance 

• Review invoices against Purchase orders and SARS regulations to ensure compliance with policies/procedures/regulations/legislation (SARS).

Documentation / Records 

• Ensure all documentation is properly indexed and submitted for filing.

Inherent requirements:

• Grade 12 or National Vocational Certificate on NQF level 4 with Mathematics and/or Accounting.
• Minimum of two (2) years relevant working experience related to the duties and responsibilities.

Recommendations: 

• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.

Competencies
Required competencies:

• Results Orientated: 
• The ability to deal calmly and effectively with high stress situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking:

• The ability to carefully analyse information and use logic to address issues and problems at work.
• The ability to deal with several activities at a time.

Business Acumen:

• Proficient in using MS Office.
• The ability to adhere to rules and strictly follow work regulations.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• The ability to maintain high levels of personal motivation, energy and enthusiasm.

Building Coalitions:

• The ability to negotiate, sell, influence and to a persuade others.
• The ability to make decisions through consultation, collaboration and working with close supervision.