Senior Creditors Clerk at The Career Network

Job summary

Responsible for management of the creditors function within the company. Ensuring that duties in relation to accounts payable are carried out in a timeous and accurate manner. Upholding the required standards to achieve the company’s financial and business objectives.

Key performance areas  

Customer Service

• Ensure payments to suppliers are made on time and according to payment policy
• Liaison with internal and external suppliers in a professional manner
• Engage with suppliers in a professional manner
• Follow up on all Creditor enquiries received

Administration

Daily:

Responsible for the following:

• Preparation and checking of supplier reconciliations
• Follow-up on all outstanding payments
• Follow-up on creditor related issues and the tracking thereof
• Processing some supplier invoices

Weekly/Monthly:

Responsible for the following:

• Reviewing and preparation of supplier payment batches (complete, accurate, authorised)
• Follow-up and necessary delegation of follow-up/s of any/all queries relating to payment batches

Other

• Maintaining creditors files and supporting documentation
• Daily / Weekly / Monthly Reporting to management on creditor status / outstanding payments
• Debit order reconciliations to supporting documentation

Financial

• Ensure creditor payments are in line with the agreed budget process, i.e. timeframes
• Supply input to the annual budget process and highlight monthly fluctuations timeously
• Assist with creditors provisioning (accruals) of outstanding invoices
• Internal and external creditors reconciliations
• Age analysis reconciliations

Personnel Management

Application and utilization of personnel

• Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime
• A proactive approach to recruitment and maintaining a good accounts payable environment
• Manage creditors clerks on a daily basis

Personnel Training, Development and Facilitation

• Ensure that on-the-job training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
• Ensure that the mentorship in the department is effective to enable all personnel to develop to their full potential

Evaluation of Personnel

• Ensure that you have sufficient knowledge of personnel and their duties to do effective evaluation and also ensure that ongoing discussions take place
• Ensure that evaluations are done on a regular basis according to the guidelines of the system
• Ensure that steps are taken to develop employees for performance improvement

Core competencies

• Adhering to principles & values
• Leading and Supervising
• Working with People
• Analysing
• Planning and Organising
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures

Experience/knowledge & skills

• Working experience in a creditor area
• Experience of supervising a team
• Pastel Evolution knowledge will be a strong advantage
• People management skills
• Strong understanding of the creditor function
• Excellent reconciliation skills and financial applicable technical knowledge
• High computer literacy (MS Outlook, MS Office, Pastel Evolution)
• Completely proficient in English
• Strong interpersonal and communication skills
• Structured and organised approach
• Self starter, flexible, energetic, confident
• Strong resistance to pressure and experience of a high volume environment

Qualification/s

• Grade 12
• A bookkeeping/accounting qualification an advantage