Senior Office Administrator at Vaal University of Technology

DESCRIPTION:

• Key performance areas include but are not limited to:
• Handle inquiries and liaise with internal and external stakeholders;
• Manage the front desk;
• Oversee all operational aspects in the line-manager’s office;
• Minute-taking at all meetings;
• Manage the diary of the line-manager;
• Coordinate and manage meetings, events, and workshops;
• Booking of venues; caterers, emails to invitees; access control arrangements;
• Coordinate travel arrangements for all relevant staff members;
• Assist the line-manager in managing and controlling the departmental budget;
• Oversee general administrative operations of the department.
• Perform job related tasks and activities that may arise in the office of the ED – SSS.
• Work with strict privacy and confidentiality at all times relating to the job of senior administrator.
• Be able to achieve all key performance indicators as linked to key performance areas.

APPLICATION CRITERIA:
Qualification/Experience:

• Basic qualification: UOT B Tech or Advanced Diploma in: Office Management or Office Technology or Office Administration
• MS Office Suite (Word, Excel, PowerPoint, Access, publisher, Email, and Internet)
• Minimum of three-year relevant experiences as a Secretary, Office Assistant Administrator or Clerk, Office Administrator
• Experience of working in a University is an advantage

Skills:

• Written and verbal communication skills;
• Good interpersonal skills;
• Ability to work under pressure;
• Problem-solving skills;
• Good telephone etiquette;
• Computer literacy;
• Ability to support different teams.
• Leadership and organizational skills.
• Being confidential and understanding confidentiality. 

CLOSING DATE FOR APPLICATIONS: 01 November 2024

Applications should include:

• A fully completed prescribed application form which can be obtained from www.vut.ac.za https://www.vut.ac.za/wp-content/uploads/2023/03/VUT-Application-for-Employment-form-Final-002.pdf
• A detailed curriculum vita (explicitly stating experience or knowledge in the fields mentioned above)
• Certified copies of all academic records and certificates/degrees
• Certified copy of ID
• Current contact information of referees.
• Please email applications to [email protected] and quote the post reference and provide the post description in the subject line.
• No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
• Only applications made on our application for employment form would be considered.
• Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.