Senior Portfolio Administrator at Apex Group

Description

• Liaison between Fund Managers and Administrators as well as assisting with all aspects of Fund Admin Operations.
• Perform operations related to a unit trust fund.

Job specification

• Setting Up Unit Trust Funds
• Implementing Fund Changes
• Opening of Offshore Bank Accounts
• Setting Up new classes
• perform Fund Maintenance

Investigating and resolving Fund Queries:

• Fund Queries from Service Providers and Trustees
• Partner Queries
• Logging Cherwell’s for Partners
• Managing Cash Recon Queries
• Warning Flow Checks
• New Manager Introduction and Training
• Fund Pricing Checks and Verification
• Pricing Errors & Price Fixes

Communicating

• Impact Assessments
• Implementation of Corrections

Client Rebates:

• Changing rebate rates on Silica, checking and following up to make sure changes are in place
• Performing pre-month end checks
• Performing detailed month end checks

Help to manage the FinSwitch profiles:

• Loading Funds
• Fund Maintenance
• Loading New Users
• Managing of Apex reporting and distribution list changes for Partners
• Running Scrip Transfers, Take On’s and Amalgamations
• Lodging of Instruments in Custody
• Calculating and loading of Weighted Average Cost
• Following up with the partners to make sure instructions are in place
• Help to resolve unmatched local and foreign trades
• Help to resolve failing trades
• Corporate Events
• Business Online & Banking Updates for Fund Managers
• Processing Fee Payments
• Processing Ad Hoc Local Payments
• Processing Foreign Payments
• Performing month end fee checks
• Service Fees
• Performance Fees
• Updating of registers and ensuring integrity of data
• Bank Information Sheet
• Fee changes
• Corporate Events
• Rebates
• Pricing Errors
• SARS
• Warning Flows
• Contact Lists
• Completing Month End Tasks
• Fixed Transaction Fee Calculations
• Managing Year End Audit
• Completing quarterly templates for Allan Gray
• Quarter End Distribution Information and Checks
• Completing of foreign tax documentation incl W8BENE for US
• Managing delivery of C23 Data to Maitland and subsequent queries
• Sourcing of quarterly TER data
• Managing Process Documents
• General day-to-day queries, requests, assisting wherever possible
• Assist junior staff members where possible
• Sharing of knowledge and information

Technology

• Excel

Skills Required:

• Relevant degree or diploma
• 3- 5 years relevant experience in the financial services/asset management industry with knowledge of CIS Funds.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently;
• Attention to detail
• Ability to communicate effectively at various levels;
• An ability to think analytically and identify and solve problems effectively